Trade Spend Control Manager

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Role:

This role will support 3A Nutrition Affiliate (Trade Sales, Customer Marketing, Commercial Excellence, Operation) with SG&A Expense Control, Freight & Distribution Cost, Cost Leadership Initiatives, Business Risk and Compliance management, Process and System Control management.

Accountabilities:

a. Selling, General & Administrative Expense (SG&A): (A&P and non-A&P):

• Handle actual SG&A spending validation in compliance with proposal approval, purchase contract and measure the cost efficiencies
• Perform actual SG&A spending analysis in connection with business activities and efficiencies and provide the insight to Trade & Commercial Finance
• Co-ordinate with responsible functions to take initiatives of cost optimization and drive the efficiencies by process simplification, system enhancement and high productivity performance
• Support Procurement and Business Partners to identify potential savings and cost optimization via the bidding
• Handle Sampling Process in term of actual sampling control and validation in compliance with proposal approval
• Monitor capital expenses in compliance with Corporate Policy
• Measure the efficiencies of some specific investments (PG by store level, POSM visibility, etc.)

b. Freight and Distribution Cost management:

• Understand, update and monitor inbound and outbound logistic cost model in connection with sales performance
• Co-ordinate with Logistic department to develop and maintain TMS transportation management system in term of automation, optimization, and performance tracking
• Perform logistic cost analysis in term of cost per kg with separate powder and liquid, logistic cost by channel to provide the insight of business performance, channel profitability performance and cost-to-serve model
• Provide the insight of logistic cost performance to Operation department and support Logistic take initiatives of cost optimization in term of efficiencies

c. Risk and Compliance management:

i. Business risk and compliance management:

• Understand the insight of execution and work with steak-holders to mitigate business risk in term of efficiency improvement, system control enhancement (DMS, Compiere, P2P, TMS, etc.)
• Ensure actual expenses validation in connection with business activities and in line with proposal approval

ii. Local government regulation:

• Have basis experience of tax to ensure all expenses are complied with Tax regulation and co-ordinate with Tax accountant to balance business need with Tax regulation
• Handle contract review with Procurement, Tax accountant and Legal to ensure that all contract terms are complied with all respective requirements

iii. Corporate Policy:

• Manage Capital Expenses in compliance with General Capitalization Policy
• Manage all SG&A spends in compliance with Corporate Accounting Policy
• Handle internal control in compliance with SOX

d. Business process management: Establish and implement policies and processes within Trade Sales, Customer Marketing Management, Commercial Excellence, Operation departments to ensure the integrity of accounting record and financial information

i. System Management:

• Manage TMS system to provide visibility of logistic cost in term of route and delivery lead time and performance productivity which support the insight of cost-to-serve performance
• Work with IT to improve non-PO payment validation process with auto-system for approval with P2P system enhancement

ii. Accrual process management:

• Handle accrual process in term of validation and prepare accrual for accounting record
• Ensure accrual principles are complied with accounting policies
• Improve accrual process in term of simplification and more efficiencies

iii. Gift inventory management:

• Manage Gift inventory from good receipted to delivery to consumers during promotion
• Enhance ERP system to manage Gift inventory and DMS system to control Gift promoted in market to right consumer with right promotion mechanic
• Increase visibility of Gift managed from start to end which helps measure the promotion effectiveness and ROI evaluation

iv. Consumer promotion management:

• Ensure promotion mechanics are executed in compliance with approved proposal
• Handle actual promotion data validation to ensure Gifts are promoted to right consumers with right mechanic

e. Others:

• Provide financial support to Trade Sales & CMM in order to execute trade promotion mechanic in compliance with approved proposals and budget
• Perform financial analysis on trade and promotion programs to ensure optimum performance at lowest possible costs
• Co-ordinate with Trade Sales and Commercial Excellence to build, monitor and assess distributor capability performance in order to enhance management of distributors
• Co-ordinate with CFS team to maintain and manage regular and ad-hoc business financial and operational information to fulfil Operations and Local 3A ANI Management

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Requirements:

• Education: Bachelor’s degree in accounting/finance.
• Experience: Minimum 5 years of experience in a Trade Spend or Commercial Finance or Finance & Accounting

Core skills requirement:

• Ability to partner with commercial functions to manage commercial activities and trade operation management
• Ability to handle financial and accounting data in compliance with Corporate Accounting Policy, Revenue Recognition Policy and Tax accounting regulation
• Knowledge of the principles, processes and standards for integrated financial information and reporting
• Knowledge of Local Government regulation related to promotion registration and Tax regulation to manage the compliance
• Financial analysis capability using MS Excel, PowerPoint and other tools

Any Other Remarks: Other key behaviors which will lead to success in this role are:

• Attention to details, ability to work on projects independently, and a proactive attitude
• Ability to identify non-value-added activities and modify processes to improve efficiency
• Ability to communicate financial understanding efficiently and effectively to commercial function
• Quickly modifies behavior to deal effectively with changes in the work environment