Administrative Assistant

Job Description

The Administrative Assistant will assist with all related administrative activities for the Strategy and Quality Management Department. These duties and responsibilities include, but are not limited to:

• Send surveys and collect data of the module evaluations, send results to the instructors, and store the individual reports;
• Send surveys and collect data for the programme evaluation, employability surveys, entry survey, service evaluation and employer survey;
• Do purchase/ payment request for the department activities (business trip, stationary order, contract, membership, etc.);
• Support organising meetings, trial lectures and events;
• Support inputing data and testing the evaluation tools;
• Support collecting and inputing data for BI;
• Support the institutional and programme accreditations;
• Maintain the website/ wiki contents of the department;
• Support collecting data for ranking (THE, QS, etc).

Job Requirement

1. Qualification: Bachelor degree in business administration, economics, mathematics, engineering, social sciences or related fields

2. Experiences: Prior experience in educational quality assurance is preferable

3. Knowledge: Prior knowledge of quality assurance procedures in higher education is highly preferable

4. Skills

• Excellent English proficiency (oral and written) is essential
• Must have a secure command of MS Office, including the ability to perform basic statistical analysis and manage databases
• Proven ability in teamwork and communication
• Ability to work efficiently is required

5. Behaviours required

• Maintain a professional attitude in all situations
• Demonstrate the ability to think for oneself
• Be able to work effectively under pressure and to tight deadlines
• Ability to act with self-confidence in an international working environment