HR & Admin Supervisor (ofi Tiến Nga)

Job Description

DAILY TASKS

1. Daily meal report for employee (included main meal and overtime).

2. Tasks assigned by Manager.

MONTHLY TASKS

1. Admin:

· Plan and Organize employee engagement events and activities such as Employee’s birthday, Employee of Month Award, Women’s Day, Year-end party, Staff farewells etc.

· Prepare a plan for requirement for the month for stationary and other consumables and arrange for monthly payments.

· Monthly utilities payment for expat managers.

· Preparation for welcoming guests visiting the factory (Transportation, Hotel, Meals, Ensuring hygiene and housekeeping outside the factory and in canteen area, other specific jobs as assigned)

2. Timekeeping:

· Data collection of Annual leave and other leaves (sick leave, unpaid leave, etc.) of employees for monthly salary calculation.

· Monitor plan vs actual, reporting of overtime in all sections for ofi employees and Casual Labor, Calculation of monthly salary for both ofi employees and Casual Labor.

· Coordinate with HODs and Managers to handle and resolve any attendance related issues.

· Ensure full payment of employee benefits (Employee of the month, union benefits, etc.)

NEED BASED TASKS

1. Recruitment

· Recruit Casual Labor based on Supervisor and Plant Manager’s requirement.

· Recruit ofi employee based on Business and Operation's requirement.

2. Audit:

· Ensure that all records of overtime and working hours for employees are in accordance with the requirements of the law.

· Prepare entire set of HR related documents in accordance with each audit.

· Ensure all employees are fully trained in HR practices and policies for auditor’s review.

3. Training:

· Onboarding training for new employees.

· Periodic training for all employee

· Arrange job specific training courses and refresher training of employees.

· Follow E-learning program and motivate employees regularly so they the training schedule is completed on time.

· Coordinate with Central HSE team and External vendors to organize safety and first aid training for employees.

4. HR Dashboard Update & Problem solving:

· Generation of email account for new employees and User ID deactivation for parting employees

· Update employee information on dashboard if any changes required.

· Follow leave management & off boarding process.

· Monthly report regarding Manpower to Plant manager.

· Resolve any IR or discipline related issues

Job Requirement

 Education: University Graduate and preferably in the field of Business administration, Human resource management, or Law

-      Experience: Minimum 2 years of experience in similar position preferably in a food manufacturing factory

-      English skills: Well Writing, Speaking & Listening

-      PC Skills: Microsoft Office, FPT Software

-      Time management skill

-      Highly effectively communication, interpersonal and supervisory skills, Teamwork player

-      Relationship building.

-      Must be able to work with diverse team members across locations.