Procurement Admin

Job Description

Order Monitoring & Status Tracking

• Regularly monitor the status of all purchase orders to ensure they are processed on time and in alignment with production schedules.
• Proactively identify and resolve any incidents of shortages, delays, or backlogs, and collaborate with relevant departments to find solutions.
• Track and confirm key details such as production times, delivery schedules, and associated costs for each order, ensuring alignment with business requirements.

Order Management & Compliance

• Review, update, and maintain procurement orders throughout the process, ensuring accurate and timely completion of all orders.
• Ensure that all orders comply with contractual agreements, including pricing, delivery terms, and quality standards.
• Communicate with suppliers and internal stakeholders to ensure alignment and resolve any discrepancies or issues that may arise during the procurement cycle.

Supplier Payments & Records Management

• Verify procurement records and ensure proper documentation for each order is maintained in the system.
• Coordinate with the finance department to facilitate timely payments to suppliers, ensuring that payment terms are met, and any discrepancies are addressed.
• Conduct periodic reviews of supplier invoices and reconcile payments, ensuring accuracy and adherence to financial protocols.

Reporting & Communication

• Report regularly to management on procurement order status, highlighting any issues or delays and proposing solutions to ensure continuity in the supply chain.
• Provide clear and concise updates on order completion, supplier performance, and cost analysis to support informed decision-making.

Job Requirement

• University degree in Economics, Commerce, or equivalent majors
• At least 1 year of working experience in the field of Purchasing, Import-Export
• Proficient in office computers and management software
• Extensive knowledge of commodities and market prices
• Able to work independently, proactively and under pressure
• Good communication and negotiation skills
• Strong organizational skills with the ability to manage multiple orders and deadlines
• Ability to work collaboratively with internal teams and external suppliers
• Detail-oriented with strong problem-solving skills
• Familiarity with procurement software and systems