Transportation Coordinator - Chinese (HA NOI)

Job Description

We are looking for a proactive and detail-oriented Transportation Coordinator to join our Operations/Logistics team. In this role, you will be responsible for overseeing daily fleet operations, coordinating vehicle and driver assignments, and ensuring transportation runs efficiently and cost-effectively. The ideal candidate will play a key role in managing fleet maintenance, fuel consumption, GPS systems, and transportation-related expenses, while also supporting driver performance and safety compliance. This position requires strong organizational skills, the ability to work under pressure, and a solid understanding of transportation operations and cost control.

Transportation Dispatching

• Plan and schedule vehicle dispatches according to delivery timelines.
• Assign drivers and vehicles to optimize route efficiency.
• Monitor transit status and respond to issues such as delays, accidents, or route changes.
• Coordinate with warehouse and customer service teams to ensure timely deliveries.

Fleet Management

• Maintain up-to-date vehicle records (registration, inspection, insurance, maintenance schedules, etc.).
• Monitor vehicle conditions and schedule routine maintenance and repairs.
• Manage vehicle operating expenses (repairs, parts replacement, insurance fees, etc.).

Driver Management

• Schedule and supervise drivers' assignments and monitor work performance.
• Track attendance and calculate monthly salary components such as allowances, overtime (OT), and incentives.
• Provide training on safety procedures and internal regulations; conduct regular performance evaluations.

Fuel & Operational Equipment Monitoring

• Monitor and control monthly fuel consumption and related expenses.
• Manage fuel accounts, VETC, toll fee and GPS tracking systems for vehicle monitoring.
• Reconcile fuel usage and generate reports on fuel efficiency and vehicle performance.

Expense Management & Payment Processing

• Consolidate, verify, and process transportation-related expenses: tolls, fuel, parking, maintenance, repairs, etc.
• Work with internal accounting and external vendors to ensure timely and accurate payment settlements.

Other tasks as assigned by the supervisor/manager.

Job Requirement

• Bachelor’s degree in logistics, Business Administration, or a related field.
• Minimum 2 year of working experience in transportation coordination, fleet management, or a related field.
• Strong analytical and problem-solving skills.
• Understanding of transportation, warehousing, import and export processes and related regulations.
• Proficiency in (Excel, Word, PowerPoint, Canva)
• Communication, negotiation and working skills with suppliers and transportation partners.
• Ability to analyze data, solve problems and think logically.
• Proficiency in Chinese (4 skills).
• Meticulous, patient, with good organizing skills
• Ability to work under pressure and meet tight deadlines.
• A good team player, with customer-service mindset
• Attention to detail and a proactive approach to problem-solving.
• High adaptability to changes and be able to work under pressure