Executive Assistant to the CEOs

Mô tả Công việc

Executive Support & Calendar Management

• Manage and optimize the CEOs’ daily schedules, including meetings, appointments, and travel arrangements.
• Prioritize and coordinate internal and external meetings across multiple time zones.
• Ensure the CEOs are well-prepared for meetings with necessary briefing documents, reports, and talking points.

Meeting Coordination, Minutes & Follow-Ups

• Organize and schedule executive meetings, board meetings, and cross-functional team discussions.
• Prepare agendas, take detailed meeting minutes, and track key action points.
• Follow up with relevant teams to ensure assigned tasks and commitments are completed on time.
• Maintain a task tracking system to monitor project deadlines and priorities.

Translation & Interpretation

• Assist in translating documents, reports, and business correspondence between English and Vietnamese.
• Provide interpretation support during meetings, ensuring smooth communication between Vietnamese and English-speaking stakeholders.
• Help draft and proofread bilingual materials for company-wide communication.

Communication & Coordination

• Act as the primary point of contact between the CEOs and internal/external stakeholders.
• Draft, proofread, and review emails, reports, presentations, and correspondence on behalf of the CEOs.
• Maintain clear and professional communication with executive teams, department heads, business partners, and ownership.

Administrative & Operational Support

• Handle general administrative duties, including document management, filing, and office organization.
• Manage confidential records, contracts, and business agreements securely.
• Oversee procurement of office supplies and ensure smooth office operations.
• Assist in tracking and following up on key projects, initiatives, and deadlines.

Travel & Event Planning

• Arrange local and international travel for the CEOs, including visas, accommodation, and itineraries.
• Support the planning and execution of business trips, factory visits, and high-profile meetings.
• Organize corporate events, VIP visits, and company-wide meetings as needed.

Confidentiality & Discretion

• Handle sensitive business and personnel information with the highest level of confidentiality.
• Maintain secure records of contracts, agreements, and strategic documents.

Special Projects & Business Support

• Assist in preparing business reports, market research, and executive summaries.
• Support cross-functional collaboration between TFC and Dary’s leadership teams.
• Lead or assist in special projects as assigned by the CEOs or wnership.

Yêu Cầu Công Việc

Experience & Qualifications

• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior executives in a fast-paced, manufacturing, or international business environment is preferred.
• Fluent in both English and Vietnamese, with strong translation and interpretation skills.

Skills & Competencies

• Strong organizational and time-management skills to handle multiple priorities efficiently.
• Excellent written and verbal communication skills in English and Vietnamese.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and administrative tools.
• Experience in meeting coordination, minute-taking, and follow-ups to ensure timely task completion.
• Ability to work under pressure, meet deadlines, and maintain professionalism at all times.
• Strong interpersonal skills and the ability to build relationships across different teams and cultures.

 Personal Attributes

• Proactive and solution-oriented, with strong problem-solving skills.
• Discreet and trustworthy, with experience handling confidential information.
• Detail-oriented and highly organized, ensuring no task is overlooked.
• Ability to work independently while being a team player and collaborator.