HR & Admin Supervisor (ofi Tiến Nga)

Mô tả Công việc

DAILY TASKS

1. Daily meal report for employee (included main meal and overtime).

2. Tasks assigned by Manager.

MONTHLY TASKS

1. Admin:

· Plan and Organize employee engagement events and activities such as Employee’s birthday, Employee of Month Award, Women’s Day, Year-end party, Staff farewells etc.

· Prepare a plan for requirement for the month for stationary and other consumables and arrange for monthly payments.

· Monthly utilities payment for expat managers.

· Preparation for welcoming guests visiting the factory (Transportation, Hotel, Meals, Ensuring hygiene and housekeeping outside the factory and in canteen area, other specific jobs as assigned)

2. Timekeeping:

· Data collection of Annual leave and other leaves (sick leave, unpaid leave, etc.) of employees for monthly salary calculation.

· Monitor plan vs actual, reporting of overtime in all sections for ofi employees and Casual Labor, Calculation of monthly salary for both ofi employees and Casual Labor.

· Coordinate with HODs and Managers to handle and resolve any attendance related issues.

· Ensure full payment of employee benefits (Employee of the month, union benefits, etc.)

NEED BASED TASKS

1. Recruitment

· Recruit Casual Labor based on Supervisor and Plant Manager’s requirement.

· Recruit ofi employee based on Business and Operation's requirement.

2. Audit:

· Ensure that all records of overtime and working hours for employees are in accordance with the requirements of the law.

· Prepare entire set of HR related documents in accordance with each audit.

· Ensure all employees are fully trained in HR practices and policies for auditor’s review.

3. Training:

· Onboarding training for new employees.

· Periodic training for all employee

· Arrange job specific training courses and refresher training of employees.

· Follow E-learning program and motivate employees regularly so they the training schedule is completed on time.

· Coordinate with Central HSE team and External vendors to organize safety and first aid training for employees.

4. HR Dashboard Update & Problem solving:

· Generation of email account for new employees and User ID deactivation for parting employees

· Update employee information on dashboard if any changes required.

· Follow leave management & off boarding process.

· Monthly report regarding Manpower to Plant manager.

· Resolve any IR or discipline related issues

Yêu Cầu Công Việc

 Education: University Graduate and preferably in the field of Business administration, Human resource management, or Law

-      Experience: Minimum 2 years of experience in similar position preferably in a food manufacturing factory

-      English skills: Well Writing, Speaking & Listening

-      PC Skills: Microsoft Office, FPT Software

-      Time management skill

-      Highly effectively communication, interpersonal and supervisory skills, Teamwork player

-      Relationship building.

-      Must be able to work with diverse team members across locations.