134915 - Chief of Logistics Coordinator - Machinery

RGF's Client - Japanese company providing lifting and machinery relocation solutions - is looking for a Chief of Logistics Coordinator to provide effective, timely and cost-efficient import and export shipping and customs clearance for the company's machines and spare parts, and for machines/ parts of other suppliers when required (including demo machines and exhibition goods), supporting both the Sales and Service Departments. Ensure full compliance with customs regulations, Incoterms and company procedures, minimizing delays, risks and unplanned costs.

• Working Location: An Khanh Ward, HCMC
• Monthly Salary: 18,000,000～20,000,000VND 
• Job Responsibilities:

1. Logistics Operations and Customs
- Plan and coordinate import, export and re-export shipments of machines and spare parts from local and overseas suppliers, ensuring timely delivery and compliance with company requirements.
- Oversee customs clearance and ensure the accuracy of shipping documents, HS codes, duties, taxes, licenses and certificates.
- Monitor shipment schedules, track deliveries and update customers on shipping status.
- Coordinate with customs authorities, suppliers, customers, freight forwarders and internal departments to resolve shipping issues and ensure smooth operations.
- Select and manage logistics service providers, control transportation costs, and review logistics invoices to ensure timely payment.
- Coordinate cargo insurance and handle claims for damaged or lost shipments.
- Ensure compliance with Incoterms, trade finance requirements and applicable customs and international trade regulations.
- Handle urgent shipments, delivery delays and customs-related issues, and implement improvements to logistics processes.
- Maintain accurate shipping records and prepare regular logistics reports. 

2. Team Coordination and Warehouse Support
- Manage and supervise the Logistics Staff, including task allocation, work monitoring and guidance.
- Coordinate with the Warehouse Staff on stock availability, shipment preparation and delivery schedules.
- Support inventory checks and ensure accurate inventory information is shared with relevant departments.
- Coordinate proper handling and storage of machines and spare parts to minimize damage and loss.

Necessary Skill / Experience:

• Education: Bachelor's degree or higher in Logistics, Supply Chain, Foreign Trade, International Business, or a related field
• Language: Business Level in English OR Japanese for emails, documents, and overseas communication
• Experience: At least 5 years of experience in logistics, import/export, and customs clearance, including at least 2 years in a team-leading or supervisory role. 
• Solid knowledge of customs laws, regulations, and international trade terms. 
• Good MS Office skills, especially Excel (filters, PivotTables, lookup functions), for shipment tracking, cost control, and reporting
• Professional communication and business etiquette; able to work independently, report directly to top management, and make timely decisions
• Strong organizational, problem-solving, and multitasking skills; able to work under pressure and overtime when required

Preferable Skill/ Experience:

• Experience handling machinery, industrial equipment, or spare parts
• Good relationships with Customs authorities, forwarders, and logistics providers
• Basic machine/parts knowledge for HS classification and packing requirements
• Proficiency in both English and Japanese

Notice: Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time. Your resume will also be kept in our system for consideration for other suitable opportunities in the future. Please kindly check your email regularly for the latest job updates from RGF!