General Affairs Staff

We are seeking a General Affairs Staff to provide administrative and operational support to the General Director, coordinate expatriate-related services, and ensure the smooth execution of General Affairs activities across the organization.

Executive Support to the General Director

• Assist the General Director with daily administrative and operational tasks.
• Provide English-Vietnamese interpretation and translation support when required.
• Perform other duties and assignments as directed by the General Director.

General Affairs Administration

• Maintain office housekeeping standards, including meeting rooms and common areas.
• Coordinate and manage documents requiring the General Director’s signature and company stamp.
• Monitor leave schedules of drivers and cooks to ensure proper transportation arrangements and smooth operation of the expatriate canteen.
• Arrange and manage food and beverage services for expatriates, meetings, and visitor receptions.

Expatriate Transportation Coordination

• Liaise with vehicle rental suppliers and monitor the status of expatriate transportation services.
• Obtain and compare quotations for expatriate vehicle rental services.
• Handle external administrative tasks and errands related to expatriate support.
• Arrange vehicles and drivers based on expatriate transportation requirements.

Work Permit Administration and Expatriate Expense Management

• Maintain and safeguard original work permit documents at the office.
• Scan, upload, and maintain work permit records in the General Affairs filing system; track expiration dates and update the GA Manager accordingly.
• Process payments related to expatriate requirements and manage related expenses, including mobile phone services, data plans, Temporary Residence Cards (TRC), work permits, visas, and other administrative costs.

Expatriate Canteen Support

• Collect, review, and organize expatriate canteen invoices.
• Monitor and coordinate canteen operations and food service providers.
• Review daily meal plans and coordinate menu adjustments according to changes in expatriate headcount.

Travel Arrangements and Reception Support

• Arrange air tickets, hotel accommodations, airport fast-track services, and other travel requirements for expatriates and employees.
• Provide backup support for receptionist duties, including handling incoming calls and directing inquiries appropriately.

Requirements

• Good understanding of General Affairs and administrative operations.
• Good command of English, both written and spoken.
• Strong communication, coordination, and interpersonal skills.
• Good negotiation and stakeholder management skills.
• Ability to work independently, prioritize tasks, and perform effectively under pressure.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Education & Working Experience

• Bachelor's degree or College diploma in English, Business Administration, Economics, Human Resources, or related fields.
• Minimum 1 year of experience in General Affairs, Administration, Executive Assistant, or related positions.
• Experience supporting expatriates, managing travel arrangements, work permits, visas, and administrative services is an advantage.
• Strong analytical, organizational, and problem-solving skills.
• Detail-oriented, proactive, and service-minded with a strong sense of responsibility.
• Self-motivated, willing to take on challenges, and committed to continuous personal and professional development.