Gereral Affairs Supervisor

Here's the English version:

JOB OPENING: GENERAL AFFAIRS SUPERVISOR

OKIA Optical Vietnam Co., Ltd. (OVN)
Work location: Lots D10–D11, Thuan Dao Extended Industrial Park, Tay Ninh Province
Industry: Eyewear manufacturing for export (100% foreign-invested – Hong Kong)
Level: Supervisor
Salary: Negotiable, based on qualifications
Employment type: Full-time

JOB DESCRIPTION

Establishing the administrative & general affairs system

• Build internal procedures, regulations, and the General Affairs management system from the ground up.
• Establish mechanisms for asset management, document control, and corporate records archiving.

Administrative procedures & legal compliance

• Carry out and monitor administrative procedures; obtain licenses and permits related to the company's and factory's operations.
• Work directly with government authorities and the Industrial Park Management Board.
• Prepare documentation for inspections and audits by regulatory agencies.

Facilities & services management

• Manage the office, equipment, and fixed assets.
• Work with contractors and external service providers (security, cleaning, canteen, shuttle transportation, etc.).

Budget management

• Source, select, and evaluate suppliers and service providers.
• Monitor expenses; prepare and control the budget for the administrative – general affairs function.

Setup phase coordination

• Participate in preparing office infrastructure before the factory officially commences operations.
• Coordinate across departments to resolve issues arising during the initial construction and setup phase.

• Bachelor's degree or higher (Business Administration, Public Administration, Law, or related fields preferred).
• Minimum 5 years of experience in Administration – General Affairs at manufacturing or trading companies.
• Mandatory: hands-on experience setting up an administrative system and general affairs procedures from scratch, or direct involvement in a new factory setup. Candidates with FDI company experience are preferred.
• The role requires frequent travel during the initial phase to work directly with government agencies and the Industrial Park Management Board on documentation and licensing procedures; candidates must be able to meet this requirement.
• Strong skills in independent work, problem-solving, and negotiation with suppliers and authorities.
• Proficient in MS Office; English / Chinese communication skills are an advantage.