Sales Administration Executive

Data Collection, Validation & Consolidation, 40%

• Coordinate with sales staff to collect end-user, distributor, market, channel development, competitor promotion, and field activity data according to the reporting schedule.

• Follow up with sales staff to ensure that all required data, comments, and explanations are submitted completely and on time.

• Validate, reconcile, and cross-check information received from sales staff and relevant departments before reporting and analysis.

• Identify missing, inconsistent, or abnormal data and work with the sales staff responsible to clarify and correct discrepancies.

• Maintain structured source files, reporting databases, historical records, and master data for further analysis.

Management Reporting & Dashboard Preparation, 45%

• Prepare and consolidate weekly, monthly, quarterly, annual, and ad hoc management reports for the sales function.

• Analyze sales performance by region, distributor, customer, product, channel, period, and other relevant dimensions.

• Develop and maintain master data.

• Ensure that reports are accurate, consistent, well-structured, and submitted within the required timeline.

• Prepare presentations, executive summaries, and business review materials.

• Respond promptly to additional management questions, report revisions, and ad hoc data requests.

Marketing Support & Technical Department Administration, 10%

• Support data collection, consolidation, tracking, and reporting for Marketing programs, promotional activities, distributor engagement initiatives, and post-activity reviews.

• Assist in preparing presentations, performance summaries, and supporting documents for Marketing activities when required.

• Provide administrative support to the Technical Department, including document preparation, filing, meeting coordination, maintenance of departmental records, and follow-up of assigned actions.

• Coordinate with relevant departments to collect and organize information required for Marketing and Technical Department activities.

Reporting Process Follow-up & Coordination, 5%

• Maintain electronic filing systems, reporting archives, and complete supporting documentation.

• Coordinate with sales staff and relevant functions to ensure that required information, clarifications, and assigned reporting actions are completed on time.

OTHER DUTIES

• Perform other reporting, analytical, coordination, Marketing support, or Technical Department administration assignments as requested by the TCD Supervisor or Management.

• College or University degree in Business Administration, Finance, Economics, Data Analytics, or a related field.

• Minimum 2 years of experience in reporting, commercial support, business analysis, or a similar role is preferred.

• Experience in supporting management reports, presentations, and cross-functional coordination.

• Detail-oriented, proactive, responsible, and able to meet multiple deadlines.