124753 - Senior Purchasing Executive - Real Estate

Job Description

Position: Senior Purchasing Executive - Real Estate
Job Code: 124753
- Working location: Cau Giay ward, Hanoi
- Monthly Salary: 40,000,000～45,000,000VND
Responsibility
• We are seeking a motivated and detail-oriented Senior Purchasing Executive to join our Property Management team. As a Senior Purchasing Executive, you will lead technical and outsourced services procurement for office building and shopping centre operations (≈80%) with administrative and process ownership (≈20%). Drive vendor selection, commercial negotiations, and contract/PO execution with speed, accuracy, and compliance, focusing on MEP systems, facility services, and OPEX/CAPEX materials. This is a manager-track role with expected promotion based on KPI delivery within 6–12 months;
• Build and manage a qualified vendor base for MEP, soft/hard services, spares, and consumables; run RFQ/e-bidding with a three-quote policy and a documented sole-source exception process.
• Negotiate and establish favourable terms and agreements with suppliers, prospect and conduct on-going market intelligence to identify and develop new suppliers as per the Company's needs (price trends, substitutes, new suppliers), propose cost-down and value engineering options.
• Collaborate with internal teams to understand procurement needs and specifications. Prepare purchase orders and ensure accuracy in terms of quantity, specifications, and pricing. Coordinate and supervise contracting and uphold the company policy of 3 quotations required; Resolve any supply, quality, or delivery issues promptly. Track and expedite orders to ensure on-time delivery.
• Liaise with relevant departments (i.e., Engineering, Accounting, Purchasing) and subcontractors (i.e., cleaning, security, pest control, landscaping, technical maintenance vendors) to ensure proper and efficient operation of the property; co-ordinate with in-house lawyer and accounting department to maintain standard templates (Service Agreement, SLA, PO T&Cs, addenda) and ensure proper approvals.
• Assistant to the Property Management team in operational activities and stay updated on market trends, new products, and suppliers in the industry. Assist in developing and implementing procurement strategies to optimise costs.
• Supplier audits, EHS/PCCC documentation, insurance/indemnity knowledge, and exposure to framework agreements/MSAs, rate cards, penalty/SLA design.
• Strong process discipline & speed: ability to compress contract and PO cycle times while keeping quality and compliance, and proven negotiation track record and contracting experience with service providers and equipment suppliers.
• This position will in charge of all activities of procurement and operations support to the company's project(s).
• Other tasks will be assigned by Head of department

Job Requirement

Requirements

<Necessary Skill / Experience >
・Education:  Bachelor’s degree in engineering, Supply Chain, or related field
・Gender: Any 
・Age : 28 - 40 
・Language: English at Business level 
・Experience:
- Having at least 5 years of procurement experience, with 3+ years in office building/ shopping centre/ residential operations/FM/MEP categories (HVAC, electrical, plumbing, elevators, fire systems, security, landscaping, cleaning, pest control, technical maintenance).

<Skills>: 
- Able to read drawings, specs and assess technical equivalence
- Proficient in Excel (Lookup, Power Query, Pivot) and familiar with ERP/e-approval systems (SAP, Oracle, Bravo, MISA, etc.)
- Independent, responsible, and ethical with strong negotiation skills

NOTICE:
Only shortlisted candidates will be approached by RGF's consultant. Your resumes will be recorded in our system, and you will receive our Job Introduction Auto-email with suitable jobs in the coming time. Please check your email regularly to get our vacant job. Thanks so much!