Accounts Payable - B2B

Record and pay SBV's local and overseas supplier invoices accurately and on time. 

Check payment files for services and KOLs (PO, invoice, contract, acceptance) for completeness and compliance, and create bills in Odoo coded to the right accounts and cost centres. 

Prepare supporting documents for overseas remittances (contract, invoice, customs declaration) and  payment batches in the bank system and record payments. 

Overseas purchases: check commercial invoice, packing list, customs declaration and receipt quantity; create bills; book FX revaluation and FOC reclassification. Reconcile import VAT on customs declarations with VAT IN.

Reconcile VAT IN monthly and route missing invoices to the right teams. Check invoice validity and VAT-deduction conditions (including non-cash payment for purchases from VND 5 million).

Book accruals (book-bill accrue, accrued expenses) and revert them; check unbilled goods received against stock move; adjust inventory write-off gain/loss entries from bills. 

Follow up cash advances and their settlement in accordance with Company policy, and ensure claims are processed according to approved payment terms.  

Summarise KOL PIT for HR by day 3 and recharge expat costs to SBI by day 5. Keep supporting documents for related-party recharges.

Check foreign contractor tax (FCT) on payments to overseas service providers and provide the data to the Accounting Lead for filing. 

Reconcile supplier balances and resolve discrepancies with vendors; prepare AP schedules for audit; track AP metrics (PO mismatch, DPO, advances, FX impact). 

Improve and propose automation (Google Sheets, Apps Script, Odoo reports) to cut manual work.

Other tasks assigned by Line manager

Bachelor degree in Economics, Accounting, Finance

At least 2-3 years of experience in the relevant role, cosmetics is a plus

Import / foreign-currency experience is a plus

Excellent excel, superior data management and data analysis skills

Able to use English at work, with good reading and writing skills

Behavioural competencies: willing to learn, logical thinking, flexibility, agile, responsibility.

Careful, detail-oriented and honest when handling payments and supplier data

Sense of urgency; works independently and in a team; coordinates well with Marketing, Brand, Purchasing, Supply Chain and HR

Willing to work extra hours at month-end closing and during audit