Accounts Payable - B2C

Receive & check payment requests, invoices & related documents for completeness and compliance with Company policies, procedures, and contractual requirements.

Post direct purchase bills (PO, DO-IN, invoice) and service / store bills into the accounting system, ensuring invoices are coded to the correct GL accounts, inventory accounts and cost centers.

Review VAT IN and unbilled balances daily; check invoice validity and VAT-deduction conditions (including non-cash payment for purchases from VND 5 million); accrue fixed store and warehouse costs at month end.

Prepare payments by cash/bank transfer in accordance with the company process and ensure payment cut-off times are met.

Check PIT withholding on payments to individuals (KOLs, freelancers, individual store landlords) and send the data to HR.

Communicate with vendors to resolve account discrepancies and respond to vendor inquiries.

Manage cash advances and advance settlements in accordance with Company policy, follow up outstanding advances against the required settlement timeline, and ensure claims are processed according to approved payment terms. 

Send supplier reconciliation statements between the 1st and 10th of each month; reconcile vendor aging and AP settlements in Odoo, and resolve discrepancies with vendors.

Provide the local purchasing report to the Category team.

Provide the monthly consignment sales report to our vendors, create CRNs and post consignment invoices with adjustments.

Provide data to external auditors.

Improve and propose automation (Google Sheets, Apps Script, Odoo reports) to cut manual work.

Other tasks assigned by Line manager

Bachelor degree in Economics, Accounting, Finance

At least 3 years of experience in the relevant role

Having experience in retail is a must, cosmetics / FMCG or e-commerce is a plus

Must have experience in working with accounting software/ERP and mass databases (Odoo preferred)

Superior data management and data analysis skills

Behavioural competencies: willing to learn, logical thinking, flexibility, agile, responsibility.

Able to use English at work, with good reading and writing skills

Careful, detail-oriented and honest when handling payments and supplier data

Sense of urgency; works independently and in a team; coordinates well with Category, Store Operations, Warehouse and vendors

Willing to work extra hours at month-end closing and during audit