Admin Officer

Job Description

Key Responsibility:

General administrative:

- Perform general administrative duties, including office supplies, equipment maintenance, and facilities management.

- Arrange business travel for employees of departments, including transportation and accommodation.

- Pay for business expenses, hotels and air tickets after departments go on business trips.

- Carrying out the work of applying for foreign visas, temporary residence registration, etc. for BOD and Company employees.

- Allocate, retrieve and manage uniforms for employees.

- Manage tools and samples in warehouse in the office. Manage inventory of office supplies and equipment and order new supplies when necessary.

- Regularly control and inventory the assets the department is monitoring (Offices, shops, warehouses).

- Plan and maintain old or damaged equipment.

- At the same time, it is also necessary to regularly monitor the status or replace equipment to ensure the company's operations.

- In charge of office cleaning tasks when needed, and other tasks arising at the Director's office and rented house.

- Find space to rent new stores in Hanoi, Da Nang and HCM.

- Implement items to open new stores.

Carry out shopping tasks:

- Support departments and shops in fulfilling their purchasing requests for tools, instruments or stationery.

- Carry out purchases as requested by the Director.

- Prepare all necessary documents (quotation, invoice, etc.) to submit to Accounting.

- Search, negotiate and establish contracts with suppliers, ensuring favorable terms and conditions. Find at least 3 quotations of 3 suppliers as required by the Accounting.

- Coordinate purchased products to stores.

- In charge of purchasing and repairing some tools and equipment (printers, laptops, computers, cameras...) for offices, stores, warehouses, as required by BOD.

Manage correspondence and documents:

- Ensure proper implementation and storage of documents (Contracts, License copies, etc.).

- Monitor rental contracts for employees in Ho Tram, proactively renew when they expire.

- Support photocopying all types of licenses for notarization.

- Support Admin Team Leader in synthesizing documents when needing to apply for a license (food safety license).

- Organize and manage the storage system for important documents, records, department records and company confidential documents.

- In charge of translating documents at the request of the Director.

Job Requirement

Requirements and skills:

• Degree in Human Resources/ Business administration or related field.
• At least 3 - 5 years experience for similar position.
• Highly organized and detail oriented.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Good command of English.