Administration Officer

Company Benefits:

- Salaries are reviewed & adjusted annually.

- A long-term career at a Professional and Dynamic working environment.

- Training to be provided locally and/ or internationally.

Key Responsibilities:

1. Reception & Office Frontline Management:

- Greet all visitors in a friendly and professional manner.

- Answer and respond to incoming calls promptly and accurately.

- Ensure the Reception desk is manned from Monday to Friday to support smooth office operations.

2. Office Administration & Facility Support:

- Manage documentation control in accordance with the Administration Department’s requirements.

- Coordinate with cleaning and maintenance teams to ensure a clean, safe, and efficient office environment.

- Handle requisition forms for office supplies, name cards, letterheads, furniture, etc., and liaise with Procurement.

- Support HSE, Maintenance, and other departments in urgent matters to maintain smooth operations.

- Car arrangements in cooperation with Administration team.

3. Immigration management for expats working in the company:

- Work permit, Visa application, Boarding pass.

4. Expense Tracking & Logistic Support:

- Maintain records and support tracking of taxi cards and monthly phone cost invoices.

- Assist with canteen meal bookings for staff (when the Administration Specialist is off).

- Assist in basic paperwork with the legal department when needed.

5. Company Events & Internal Coordination:

- Serve as a supporting member of the Organizing Board for internal events, conferences, meetings, and training programs.

6. Other Tasks:

- Perform other duties as assigned by the Administration Manager.

Qualifications:

· Education: Bachelor's degree in Office Administration, Reception, Business Skills or related field.

· Experience:

o Minimum of 2 years of experience working in a multinational company.

o Proven track record in handling front desk and administrative tasks.

· Skills & Competencies:

o Strong interpersonal and customer service skills.

o Clear communication skills, both verbal and written.

o Excellent English proficiency (written and spoken).

o Proficient in Microsoft Office (Word, Excel, PowerPoint).

o Familiarity with Intranet and Internet usage.

o Detail-oriented, professional, and adaptable in a dynamic work environment.