Administrative Assistant

1) Answer incoming phone calls and take messages for the company;

2) Liaise with the security to receive visiting guests and suppliers;

3) Manage the use and daily maintenance of office equipment such as photocopiers; compile and summarize monthly copy/print usage statistics for each department and forward them to the Finance Department;

4) Receive and distribute daily courier items；

5) Prepare for and pre-order supplies for the daily beverage supply in the office pantry；

6) Inspect cleanliness of offices, meeting rooms, and factory areas; supervise cleaner to ensure cleaning tasks are completed according to company requirements;；

7) Arrange visas, hotel and flight bookings, as well as dining, accommodation, and transportation for traveling colleagues and visiting guests .

8) Arrange company vehicles, maintain driving logs and conduct vehicle inspections; perform monthly mileage reconciliation.

9) Assist the manager in supervising the security management, inspect security guards' duty performance, provide appropriate guidance, and promptly handle matters reported by security personnel;

10) Assist the Security Captain in planning and executing company safety and fire prevention initiatives;

11) Assist in various company activities, such as employee birthday parties and team-building events;

12) Handle various temporary tasks assigned by superiors.

Female, aged 25-38, with a university degree or above.

Presentable, courteous, polite, and approachable with a friendly demeanor.

Proficient in English or Chinese (as required), fluent in speaking, with a pleasant and clear voice.

Meticulous, detail-oriented, with a strong sense of responsibility.

Proficient in using Office software (e.g., Word, Excel), fax machines, and photocopiers.