Assistant Admin Manager

1. Administration (70%)

1.1 Office Operating

• Carrying out day-to-day administration and secretarial tasks of the Centre and SEN funds; • Managing meeting room booking schedules and ensuring setup standards; • Coordinating with other teams to fulfill customer service requirements;

• Arranging logistics tasks related to travel (air tickets, hotels, cash advances, travel insurance, etc.);

• Ensuring all HR-Admin activities comply with operational procedures and company standards;

• Coordinating in planning and organizing company events and activities (charities, social activities, quarterly meetings, etc.);

• Corresponding with foreign partners and global customers for service proposals, problem solving, troubleshooting, and escalation.

1.2 Purchasing (10%):

• Preparing and implementing semi-annual company equipment purchase plans;

• Supporting the purchase of sales/marketing materials (folders, brochures, letterheads, envelopes, name cards).

2. HR Support (20%)

2.1. Recruitment

• Preparing recruitment requirements and reports for the Centre;

• Coordinating with HR teams to arrange interview schedules

• Updating staff data and recruitment status on HRM software.

2.2. Employee welfare

• Implementing company welfare programs according to company policies;

2.3. Other Responsibilities

• Performing other tasks as assigned by managers from time to time.

• University degree.

• Minimum 3 - 5 years of experience.

• Initiative & Responsible.

• Self-motivated team player with good interpersonal skills.

• Good command of written and spoken English.

• Proficiency in computer applications (Microsoft office, Excel, PowerPoint).

• Good planning and organization skills.

• Ability to analyze, make decisions and solve problems, attention to detail.

• Ability to gather data, compile information, and prepare reports.

Benefits:

Attractive salary and lunch allowances.
Performance and productivity bonus twice per year.
Social Insurance according to the Law.
Extra Health and Accident Insurance, Annual health check-up, and other benefits following Company’s policy and Seniority.
Annual leave days and paid summer leave based on Seniority.
Working in professional environment, training and career developement
Company Social Activities, Sport Activities and Benefits.
Professional working environment.