Assistant to CEO

• To assist the CEO in organizing their administrative workload. Liaising with the CEO regarding the events of the day and following up resultant actions.
• Maintain complex diary management, arrange appointments and meetings as appropriate, and ensure that they are adequately briefed and have all relevant papers to discuss.
• Make necessary travel arrangements for the CEO.
• Ensure the pre-read documentations are given to the CEO for the next day’s meetings and that any instructions/directions are obtained prior to the meetings.
• Arrange a variety of weekly meetings and when required, take accurate notes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.
• Support the Management team in the organization and detailed planning of monthly management birthdays, as well as special events, such as Team building, charity day...
• Organize workload and prioritize daily using own initiative and knowledge of the work with minimum supervision from the CEO.
• Maintain a high degree of confidentiality about issues concerning members of staffs and all stakeholders. Respond positively with tact, sensitivity, and awareness to all stakeholders in relation to duties undertaken.
• Performing minor accounting duties.
• Provide personal support as needed.
• Track and manage the CEO budget effectively.
• Monitor and process CEO’s expenses in a timely manner.

Education background requirements:

• Bachelor's at relevant experience

Experience/Industry requirements:

• Time management and ability to meet deadlines.
• Verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Problem solving and decision making.
• Proactivity and self-direction.
• English proficiency in both writing and speaking.
• Information Technology skills.
• Interpersonal skills.

Competency requirements:

• Analysis & Problem Solving: Proactively identify and analyze issues by evaluating key data, isolating root causes, and providing well-reasoned solutions.
• Client Centric: Foster strong relationships with key stakeholders and ensure a seamless, service-oriented experience.
• Communication: Communicate with confidence and professionalism, tailoring messages to different audiences while fostering trust and credibility across all levels—both internally and externally.
• Accountability & Ownership: Effectively manage multiple tasks, projects, and resources, balancing priorities and adapting to changing demands to ensure seamless execution.