Corporate Division Assistant

1.     Communication and coordination support:

-        Support communication between the Corporate Division Executive Director and related departments in English and Vietnamese.

-        Provide basic English-Vietnamese interpretation in meetings, discussions, or daily communication when required.

-        Translate or summarize simple documents, messages, meeting notes, and work-related information between English and Vietnamese when required.

-        Accurately convey requests, instructions, and messages from the Line Manager to related departments and follow up on progress.

-        Collect information from related departments, clarify unclear points, and report back to the Line Manager in a timely and organized manner.

-        Coordinate with related departments to ensure tasks, requests, and pending items are properly followed up.

-        Comply with applicable ethics, confidentiality requirements, and company standards.

2.     Administrative and assistant tasks

-        Provide day-to-day administrative support to ensure the Line Manager’s work goes smoothly.

-        Organize and maintain the Line Manager’s schedule and arrange necessary logistics such as meetings, cars, business trips, accommodation, visa-related matters, and other arrangements.

-        Check documents submitted to the Line Manager for completeness, consistency, and basic compliance with Company guidelines before submission.

-        Prepare or support reports, presentations, meeting materials, meeting notes, messages, and other documents as required by the Line Manager.

-        Support internal approval, payment, procurement, contract, and other administrative processes by coordinating with relevant departments

-        Work with Admin, HR, F&A, Legal & Compliance, Procurement, and other related departments to complete assigned tasks and solve issues.

-        Track assigned tasks, deadlines, and pending items, and follow up with relevant persons to ensure timely completion.

-        Partner with other departments to support company activities when required.

3. Other Tasks:

Take charge of other tasks assigned by the Line Manager

-        Bachelor’s degree in Business Administration, English, Economics, Finance, Accounting, Law, Human Resources, or other relevant fields.

-        Good communication skills in English and Vietnamese.

-        Ability to communicate, provide basic interpretation, and summarize information between English and Vietnamese.

-        Relevant experience in assistant, administration, coordination, communication support, or back-office support is preferred.

-        Fresh graduates or junior candidates with strong English communication skills, good learning ability, and a proactive attitude may also be considered.

-        Experience in Finance & Accounting, Human Resources, Administration, Legal & Compliance, Procurement, or other back-office operations is an advantage

-        Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint.

-        Document preparation, filing, and follow-up skills.

-        Working time: 8:00 am to 5:00 pm from Monday to Friday

-        WFH: max 2 days/ week & in accordance with the WFH policy, as may be amended from time to time

-       Main workplace is Hanoi Office & willing to move Thai Nguyen factory if necessary and vice versa.