Deputy Manager of General Affairs

Assets Management (40%)

a. Procurement

• Develop cost-effective and efficient procurement strategies.
• Source, evaluate, and maintain long-term relationships with reliable suppliers and vendors.
• Coordinate with relevant departments to prepare the annual procurement plan.
• Conduct negotiations, approve purchase orders, and oversee the delivery of goods and services.
• Review contracts to ensure feasibility and compliance.
• Assess risks and control the procurement budget, while promoting a culture of long-term cost-saving.
• Manage procurement-related IT systems for tracking inventory and goods flow.
• Prepare and submit regular procurement reports.

b. Assets Usage, Maintenance and Liquidation

• Collaborate with relevant departments (e.g., IT, Accounting) and branches to monitor asset usage, maintenance, and disposal in accordance with company regulations.

Back Office Operation Management (30%)

• Plan and manage administrative operations, including office supplies, hygiene and cleaning services, transportation, and support for cross-functional or branch-specific projects.
• Act as the company’s liaison with external parties such as building management, government authorities, and affiliated companies.
• Proactively propose solutions to address operational issues as they arise.
• Establish and optimize internal procedures, SOPs, SLAs to improve operational efficiency.

Payment & Cost Control (20%)

• Manage general administrative (GA) expenses to ensure alignment with approved budgets.
• Develop the annual GA budget.
• Analyze spending patterns and propose solutions to improve cost efficiency.

Renovation & Construction Projects (10%)

• Oversee the operations and administrative aspects of renovation and construction projects.
• Monitor contracts, maintain documentation, process payments, supervise schedules and on-site activities.
• Work directly at project sites to ensure progress and quality control throughout the construction process.

• Bachelor‘s degree or higher in Business Administration, Public Administration, Human Resources, or a related field.
• At least 5 years of experience in administrative or general affairs roles, with a minimum of 3 years in management.
• Strong knowledge of office operations, procurement procedures, asset management, and budgeting.
• Proven experience in managing vendors, handling contracts, and coordinating cross-functional projects.
• Solid understanding of regulatory requirements related to office management and corporate compliance.
• Excellent planning, organizational, and problem-solving skills with attention to detail.
• Strong communication and negotiation skills, with the ability to work effectively with both internal departments and external stakeholders.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good command of English.
• High sense of responsibility, integrity, and leadership mindset.