Engineering Clerk (District 9, HCMC)

The responsibilities include various administrative tasks supporting the daily operations of the engineering team; Liaising and working with relevant departments to support the ordering, receiving, payment, acceptance, and logistics processes; Being responsible for assisting guests and staff during business trips.

• Perform team administrative tasks such as attendance tracking, arranging daily meals, and assisting with welfare matters related to insurance and labor unions.
• Receive and verify order information requested by engineers for the procurement of goods such as tools, equipment, office supplies, and PPE for the ENG department. Execute and input purchasing information for technical management purposes such as drawings, PR PO quantities, etc.
• Manage and supply office supplies (including water, stationery, essential items) and personal protective equipment (safety shoes, safety glasses, etc.) for the office.
• Receive goods and assist in processing payment requests in the company's system. Assist in coordinating with the Accounting department and suppliers to collect payment documents on time.
• Support the ENG team in executing domestic and international shipping procedures. Assist in monitoring and consolidating information to facilitate the export/import process.
• Assist clients with hotel booking, transportation arrangements, and meal orders.
• Support the team in hotel booking, transportation arrangements, advances, etc., for business trips.
• Complete other related tasks as assigned.

• Working time: 48h/week (Mon-Sat)
• Level: Vocational degree above (prefer College)
• Previous experience in an administrative/ clerk role.
• Proficient in office computer skills. Intermediate level in English, able to communicate effectively in English.
• Prefer: in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
• Be careful and responsible in work.
• Problem-solving skills.
• Good communication skills.
• Teamwork skills.
• Ability to stay calm under pressure.
• Can adapt to new environments and work processes.
• Honest, friendly, and eager to learn new things.
• Candidates in the company's vicinity are preferred