Executive Assistant (BOD)

Department Central Management

Line Manager BOD

Working location Ho Chi Minh City office

Business Related Responsibilities for Advisory:

• Manage the SBI system, including entering client information such as database details, proposals, opportunities, contracts, and payments.
• Prepare proposals based on requirements and information provided by respective HODs or authorized person.
• Prepare contracts and follow up on billing and collections.

Personal Assistant to BOD: Providing general administrator & clerical assistance to BOD, including:

• Making sure that the BOD's schedule is adhered to and respected.

• Facilitating smooth communication between the BOD office and internal departments, maintaining credibility, trust, and support with senior management staff.

• Assisting in the organization of internal and external events with necessary preparations and collaboration with relevant stakeholders.

• Attending BOD meetings, documenting attendance, taking minutes, and implementing appropriate follow-up actions.

• Taking responsibility for arranging the travel plans of the BOD, including booking hotels, air tickets, meeting rooms & claims related.

• Preparing and translating materials that support the BOD's meetings.

• Ensuring the confidentiality and sensitivity of handling all information related to the BOD office and seeking consultation where necessary.

• Undertaking any other tasks or projects assigned by the BOD.

Education:

• Bachelor’s degree in Business Administration, Office Management, Secretary, Languages, or related fields.

Experience:

• Minimum of 3 years of experience in an Executive Assistant or Personal Assistant role, preferably supporting senior-level executives (e.g., C-suite).

• Experience in international or consulting/real estate/investment companies is a plus.

Skills:

• Excellent organizational and time management skills, able to manage and maintain executive calendars effectively.

• Strong interpersonal and communication skills, with the ability to coordinate across departments and with external stakeholders.

• Proficient in administrative and clerical tasks, including minute-taking, document preparation, and event coordination.

• Competent in bilingual (English–Vietnamese) translation and preparation of materials for meetings.

• Advanced skills in Microsoft Office (Word, Excel, PowerPoint).

• Strong problem-solving and multitasking abilities, able to work in a fast-paced and confidential environment.

Languages:

• Fluent in English, both written and spoken (equivalent to IELTS 6.5+ or similar standard).

• Capable of drafting, translating, and presenting bilingual documents clearly and professionally.

Personality & Attitude:

• Highly responsible, detail-oriented, and accurate.

• Proactive, flexible, and able to handle urgent or last-minute tasks as needed.

• Maintains strict confidentiality and discretion in handling sensitive information.