Executive Assistant (Phu My Hung Cluster - Contract 6-7 months)

Job Description

OPERATION:

• Provide secretarial and administrative support to Operations Management (OM).
• Manage OM’s schedule, coordinate communication between departments, and ensure timely follow-up on key tasks.
• Organize meetings: prepare materials, record and transcribe minutes.
• Draft, edit, file, and distribute correspondence, documents, and reports; maintain databases and records.
• Handle incoming/outgoing mail, appointments, and purchase orders.
• Support Property Management with tenant records, lease agreements, and service requests.
• Coordinate business trips, events, and conferences as required.
• Review internal documents/contracts prior to submission for approval.
• Perform other duties assigned by OM.

REPORT:

• Coordinates information between active projects and provides data to the OM for effective management.
• Assists in collecting reports from Property Managers and forwards information to the OM.
• Provides general administrative information and consolidated data as needed.
• This position reports directly to the OM.

Job Requirement

• Qualification: University
• Experience: Minimum at 2 years
• Language: English (Advanced)
• Technical skills: Microsoft Office (Word, Excel, Powerpoint); Secretary skill
• Soft skills: Good communication and negotiation skills; Time and work management skill; Teamwork and independent work.