Facility Coodinator

Office Layout & Space Management

• Update and modify office layouts and seating plans whenever adjustments are required.
• Implement layout changes based on operational needs and departmental headcount growth.
• Work closely with HR, IT, and relevant departments to ensure office space is efficient and flexibly arranged, supporting the company’s growth and development.

Facility Operation & Hands‑on Maintenance

• Directly handle basic technical and maintenance issues within the office, including:
• Furniture, doors, locks, and interior accessories
• Basic plumbing fixtures (washbasins, toilets, faucets – basic level)
• Office partitions and finishing works
• Proactively inspect and identify facility-related issues during daily operations.
• Plan and perform periodic preventive maintenance for office facilities.

Asset Management & Control

• Participate in managing office facility assets, including:
• Furniture (desks, chairs, cabinets, partitions, etc.)
• Office and facility-related equipment
• Coordinate with related teams (Admin / Finance / HR / IT) to:
• Track asset allocation, relocation, and retrieval during layout changes or employee movements
• Ensure sufficient seating capacity is provided for employees
• Perform and coordinate periodic asset inventory in accordance with company regulations.
• Record and update asset-related information on system, included: damage, wear and tear due to usage, asset loss (if any)
• Actively propose for: Asset repair or maintenance, asset replacement or liquidate when no longer fit for use
• Ensure asset data is accurate and effectively support: Office operations, layout changes & Internal audits or inspections

M&E & Lighting System

• Perform basic mechanical & electrical (M&E) tasks, including:
• Power outlets, switches, circuit breakers, and office electrical devices
• Inspection and replacement of lighting fixtures
• Adjustment of lighting systems following layout changes
• Understand equipment operating principles and ensure safety while performing maintenance tasks.
• Proactively coordinate with contractors when issues exceed internal handling capabilities.

Construction & Contractor Coordination

• Participate in projects such as office repairs, renovations, and fit‐out.
• Work directly with construction, M&E, and interior contractors throughout project implementation.
• Supervise and inspect on‑site works to ensure compliance with approved layout drawings and basic MEP technical drawings.
• Coordinate with the Building Management team to ensure proper construction procedures, safety regulations, and fire protection (PCCC) compliance.
• Participate in the handover and acceptance of completed work scopes as assigned.

Other Tasks

• Propose solutions to reduce energy consumption and improve the efficiency of office facilities and infrastructure.
• Support other team members when needed.
• Perform other tasks by the line manager.

• Minimum 2 years of experience in Facility Management, Office Facilities, or Technical Support roles.
• Educational background related to Engineering, Mechanical & Electrical, Construction, Interior Design, or relevant professional certifications.
• Proficient in using AutoCAD.
• Ability to read and understand technical drawings, including layout drawings and basic MEP drawings.
• Solid knowledge of mechanical & electrical systems and office lighting systems.
• Capable of independently handling basic technical repairs and maintenance tasks.
• Prior experience working with contractors and Building Management teams.
• Experience working in a startup or fast‑growing environment, preferably with a company size of 600+ employees.