[HCMC] Restaurant Admin Executive (Yakuzen Restaurant - Rohto Mentholatum Vietnam)

1. Purchasing and Supplier Management

• Purchase food ingredients, beverages, packaging materials, and restaurant supplies according to approved requests.
• Source and evaluate suppliers to ensure quality, cost competitiveness, and stable supply.
• Negotiate prices, delivery schedules, and payment terms with suppliers.
• Prepare purchase orders and monitor delivery status.
• Maintain supplier database and evaluate supplier performance periodically.

2. Inventory Control

• Monitor inventory levels and coordinate replenishment.
• Work closely with kitchen and restaurant teams to ensure sufficient stock.
• Participate in stock counting and investigate discrepancies.
• Monitor food cost and minimize wastage.
• Prepare inventory reports and purchasing analysis.

3. Administration

• Manage office supplies and administrative expenses.
• Prepare contracts, payment requests, and related documents.
• Coordinate maintenance and repair of restaurant facilities and equipment.
• Support document filing and record management.
• Liaise with internal departments and external service providers.

4. Cost Control and Reporting: support Restaurant Operation Manager in

• Monitor purchasing expenses and ensure compliance with budget.
• Prepare weekly and monthly purchasing reports.
• Analyze price fluctuations and recommend cost-saving opportunities.
• Support annual budget planning and expense control activities.

5. Compliance and Coordination

• Ensure purchasing activities comply with company policies.
• Coordinate with accounting department regarding invoices and payments.
• Support audits and internal control activities.
• Perform other tasks assigned by Restaurant Manager.

Education

• College or Bachelor's degree in Business Administration, Supply Chain, Accounting, Hospitality Management, or related fields.

Experience

• At least 1 – 2 years of experience in administration, purchasing, or restaurant operations.
• Experience in F&B industry is preferred.

Skills

• Good communication and negotiation skills.
• Basic knowledge of inventory and purchasing management.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Good analytical and organizational skills.
• Ability to work independently and under pressure.
• High sense of responsibility and integrity.