HR Admin Executive

Expatriate Document Support

• Assist in preparing documentation for work permits, visas, and temporary residence cards (TRCs) for expatriates.

• Coordinate with external agencies and internal teams to support the submission and renewal process.

• Help track expiry dates and maintain updated records of all expatriate-related documents.

• Provide basic guidance to expats and the TA team regarding necessary paperwork.

• Support legal reporting requirements for expatriates under supervision.

HR Administration

• Handle travel desk operations, ensuring business travel arrangements are efficiently managed.

• Support procurement and replenishment of office and pantry supplies.

• Handle administrative tasks such as preparing business cards, name tags, and tracking office inventory.

• Assist with management of company transport and service accounts (e.g., Grab,Taxi, parking cards).

• Maintain HR documentation and warehouse inventory under guidance.

• Provide office and employee engagement support, ensuring a well-functioning workplace environment.

HR Operational Support

• Assist other HR functions (e.g., C&B, Recruitment, L&D) with basic administrative tasks as needed.

• Participate in internal HR projects and team initiatives with a proactive attitude.

• Handle HR-related payments, invoices, and cash advance management to ensure accuracy and compliance.

• 2 years of experience in HR or a related field.
• University degree in Human Resources, Law, Business Administration, or English preferred.
• Basic understanding of HR processes and Vietnamese labor/expat regulations is a plus. 
• Service-minded, proactive, and willing to learn. 
• Excellent organizational and administrative skills with attention to detail. 
• Good organizational skills and attention to detail. 
• Ability to multitask and manage priorities effectively in a fast-paced environment. 
• Ability to demonstrate a professional, confident and ‘can do’ attitude.  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint). 
• Fluency in English and Vietnamese (both written and spoken) is required