HR & Admin

1. Talent Acquisition

• Manage the company's recruitment channels.
• Coordinate the full recruitment cycle, including receiving hiring requests, preparing and updating job descriptions, posting vacancies, sourcing and screening candidates, arranging interviews, preparing offers, and coordinating onboarding.
• Work closely with hiring managers to ensure recruitment needs are fulfilled in a timely manner.
• Maintain and update the recruitment database and candidate pipeline.

2. Compensation & Benefits

• Execute the monthly payroll process, including attendance, payroll, commissions, allowances, and other employee benefits for both local employees and expatriates, ensuring accuracy and timely payment.
• Manage mandatory social insurance, health insurance, and unemployment insurance registration, contribution, adjustment, and claim procedures in accordance with Vietnamese regulations.
• Register employee dependents and handle Personal Income Tax (PIT) registration, declaration, reporting, annual finalization, and other related tax matters.
• Prepare, renew, amend, and terminate labor contracts and related documents while ensuring compliance with the Vietnam Labor Code.
• Monitor and communicate updates to labor laws, social insurance regulations, and tax policies to ensure company compliance.
• Prepare and submit all required HR reports to relevant government authorities accurately and on time.
• Maintain employee records and ensure the confidentiality and accuracy of HR documentation.

3. Administration

• Oversee daily office administration, including office supplies procurement, asset management, facility maintenance, and general office operations.
• Coordinate visa applications, work permits, temporary residence cards, and other immigration-related procedures for expatriates, in collaboration with external service providers.
• Manage vendor relationships and service contracts, monitor service performance, verify monthly invoices, and collect VAT invoices.
• Purchase office supplies and stationery to support business operations.
• Arrange domestic and international business travel, including flight bookings, hotel reservations, and transportation.
• Organize company trips, employee engagement activities, sports tournaments, and corporate events.

4. Legal & Compliance

• Coordinate with external legal consultants to prepare and submit documents for company licensing and regulatory compliance, including ERC, IRC, Retail Business License, and other required permits.
• Support legal documentation and administrative compliance as required.

5. Other Responsibilities

• Perform other duties assigned by the line manager.

• Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
• Minimum 3-5 years of experience in Human Resources and Administration.
• Strong hands-on experience in Talent Acquisition, Payroll, Compensation & Benefits, Labor Law Compliance, and Office Administration.
• Experience working in a multinational company is an advantage.
• Experience supporting expatriates (visa, work permit, temporary residence card, etc.) is preferred.
• Good understanding of the Vietnam Labor Code, Social Insurance regulations, Personal Income Tax, and other relevant employment legislation.

Skills

• Good command of written and spoken English.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• High level of integrity and confidentiality in handling employee information.