HR SPECIALIST (GENERAL ROLE)

Key Responsibilities

1. HR Policy & Internal Regulation Management

• Drafting & Development: Lead the drafting, reviewing, and updating of the Internal Labor Regulations (ILR), the Collective Labor Agreement, and other essential HR policies to ensure strict compliance with the latest Vietnam Labor Code and relevant governmental regulations.
• Policy Implementation: Manage the lifecycle of HR policies, from initial drafting to final approval and formal announcement to all employees.
• Compliance & Audit: Regularly audit HR practices to ensure they align with documented internal procedures; advise management on necessary policy adjustments to mitigate legal risks.
• Communication & Training: Serve as the primary point of contact for policy inquiries. Develop training materials and conduct orientation sessions to ensure all staff fully understand and adhere to company rules, behavioral standards, and safety procedures.

2. Talent Acquisition & Onboarding

• Lead end-to-end recruitment processes, from sourcing and screening to interviewing and onboarding.
• Develop creative recruitment strategies to attract high-quality candidates for factory and office roles.
• Conduct engaging onboarding sessions to ensure the successful integration of new hires.

3. Compensation & Benefits (C&B)

• Support payroll processing, timekeeping, and social insurance reporting.
• Ensure compliance with Personal Income Tax (PIT) regulations and internal reporting standards.
• Administer employee benefits programs and assist in resolving claims or inquiries.

4. Employee Relations & Compliance

• Serve as a point of contact for employee inquiries regarding company policies and labor law.
• Advise management on disciplinary actions, grievances, and best practices for labor law compliance.
• Coordinate with the labor union to organize cultural events and engagement activities.

5. Operations & Translation

• Assist in administrative tasks when required, including translation and interpretation (English/Vietnamese) to bridge communication between local staff and international managers.
• Ensure office and factory HR records are accurately maintained.
• Monitor overall administration tasks

Requirements

• Education/Experience: Bachelor’s degree in human resources, Business Administration, or related fields. Experience in a factory/manufacturing environment is highly preferred.
• Language Skills: Fluent in English.
• Experience: 5+ as HR Supervisor/ HR Specialist role
• Skills: Excellent organizational and communication skills, with the ability to handle multi-tasking in a fast-paced environment.
• Tools: Proficiency in MS Office (Word, Excel, PowerPoint) and modern HR information/collaboration tools.