Import Export Supervisor

Job Description

1. Import Export scope:

• To be responsible for all scopes related to Import Export (IMEX), ensuring that all Inbound/Outbound shipments to be properly cleared without problems or delays.
• To manage customs formalities, particularly focused on IMEX operations of Export processing enterprise. (E42, E11, E15, A31, B13, A12…)
• To be accountable for annually customs liquidation reports to customs department.
• To prepare and submit the set-off quarterly reports to local customs authority on or before committed deadline.
• To work closely with cross-sectional functionalities such Purchasing, Accounting, Shipping for daily operations and data enquiries.
• To manage customs declaration on VNACCS/ECUS.
• To study Govt’ regulations related to customs procedures, Incoterm and apply it into daily tasks.
• To verify the monthly freight charge (for Inbound) and other charges related to IMEX and proceed the payment procedure.
• To verify and cross-check all IMEX documents needed.
• To manage and support team to prepare necessary applications to get required certificate such CO, COC, etc.
• To implement other tasks to support other Logistics team.
• To propose to Logistics Manager any necessary initiatives to improve the team performance and to uphold team member working morale.

2. Forwarder Management:

• To lead the communication to forwarder and broker in all issues related to IMEX scope including but not limited to discussing on any lost cargo, confirming type of import/ export, clarifying lead time, quotation and rates, monitoring status of shipment.
• To search for new and potential forwarders and service providers / brokers then negotiate for best prices and other commercial conditions.
• To cooperate with forwarders/ service providers / brokers to make sure for a safe and timely transportation of all shipments (including normal and DG goods)

3. Team Management:

• To effectively lead the IMEX team to perform required tasks with clear action plan to achieve the Logistics targets including the reasonable job allocation, teamwork morale and motivation, staff coaching and staff evaluation.
• To have a proper and achievable training plan for the IMEX Team.
• To involve in the recruitment process for IMEX team when requested.

4. Documentation:

• To work with brokers to prepare Customs Declaration and other related documents
• To receive and check Shipping/Importing Documents (SD) from the related parties for the customs clearance process.
• To set up proper filing system to store hard copies and soft copies of related documents.

Job Requirement

1. Education:

• Required: College/ Graduate degree holder
• Preferable: University Degree, major in Commercial & Foreign Trade / Economics / Accounting / Technical.

2. Professional knowledge of: Knowledge of foreign trade, forwarding, import export, custom regulations

3. Professional experience: At least 3-5 years experiences in foreign trade, forwarding, import export works. At least 1 year experience in supervisory roles.

4. Languages: Very good knowledge of English

5. Computer servicing: 

• To be familiar with Microsoft Office, proficiency in Excel processing.
• To be able to use ERP or SAP, Dynamics, is preferable

6. Other:

• Good at communication skills and Negotiation skills
• Time management skills.
• Open for learning new things and work under high pressure.
• To be diligent, detailed and scrutinized on big data.