(Junior) C&B Executive

HR Operations & Database Management (25%)

• HR System Administration: Input and manage employee data for the Ho Chi Minh office in the HR system; review and verify data accuracy for the Cai Mep site.
• Personnel Profiles & Files: Maintain, update, and archive both digital and physical employee files. Ensure all onboarding/offboarding documentation, contracts, annexes, and HR records are accurately filed.
• Contract & Probation Lifecycle: Track and monitor probation timelines and contract expiration dates. Ensure probation evaluation forms are distributed to and collected from department heads in a timely manner.
• Labor Contracts: Draft, prepare, and issue labor contracts, annexes, and renewals accurately and on schedule.

Time Attendance Management (20%)

• Manage, review, and reconcile monthly timesheets to ensure data integrity.
• Ensure all time attendance records comply strictly with company policies and local labor regulations.

Insurances (20%)

• Social Insurance Reporting: Handle monthly social insurance reports by accurately tracking updates (new joins, departures, and changes) and submitting them on time.
• Insurance Claims: Process employee insurance claims for sick leave, maternity leave, and recovery/convalescence leave and submit on time.
• Offboarding & Insurance Books: Complete and close out social insurance books for resigning employees, ensuring they are returned quickly and follow the laws.

PIT Support (10%)

• Tax & Dependents Registration: Register tax codes and dependents for employees; collect, verify, and archive all required tax documents.
• Annual Tax Finalization: Assist in the yearly PIT finalization process, handle related paperwork, issue tax receipts, and distribute annual income statements to staff.

Employees Profile (10%)

• Oversee employee database administration, handling the daily input and maintenance of personnel profiles and contract history.
• Coordinate with HR team members to collect, verify, and archive required onboarding and offboarding documentation for all staff.

Organizational Development (10%)

• Maintain, review, and update corporate and departmental organizational charts on a quarterly basis, or dynamically as structural changes occur.

Employee Relations & General HR Administration (5%)

• Support employee engagement activities and internal events (e.g., Year-End Party, CSR, Mid-Autumn festival).
• Assist in researching, sourcing, and partnering with third-party vendors to deliver company well-being programs.
• Execute additional ad-hoc HR projects and operational tasks as assigned by the Line Manager.

Education / Experience:

• Education: Bachelor’s degree or equivalent in Human Resources, Business Administration, or a related field.
• Technical Skills: Proficiency in MS Office Suite (advanced Excel and PowerPoint) and Visio for workflow mapping.
• Experience: 1–2 years of hands-on experience in HR/C&B operations, with a strong focus on Statutory Insurance, Personal Income Tax (PIT), and corporate health & accident insurance schemes.

Specific Skills:

• Writing Presentation Skills
• Organizing Skills
• Employee Relationship