Office Assistant (6-month contract)

About the job: A responsible, eye to details, and dedicated team player to manage the overall operation of Learning and Innovation Center.

Responsibilities

• Manage meeting room bookings, setup, and utilization via SharePoint.
• Coordinate daily office operations and handle internal requests related to facilities, equipment, and services; Liaise with internal stakeholders and external vendors to ensure smooth office operations; Support office policy updates and communicate office operation notices; Monitor office cleanliness, facilities condition, and report/follow up on issues.
• Manage office supplies, pantry items, and service procurement; Track contracts, payments, and recurring operational costs (electricity, water, office supplies, landscaping, printing services, elevators, cleaning, security, etc.)
• Monitor and control monthly expenses in line with approved budgets; support annual budgeting.
• Prepare periodic and ad-hoc operational reports.
• Supervise and coordinate Admin, Technical, Security, and Cleaning teams to ensure service quality and compliance.

Qualifications

• Education: Bachelor's degree in Business Administration, Office Management or a related field.
• 3–5 years of experience in office administration or above; good command of English communication; willing to work extra hours when required.
• Work related skills: Planning, Analytical Skills, Time Management, Data Management, Customer service.
• Technical Skills: Microsoft Office 365 (Word, Excel, PowerPoint,...), Canva, SharePoint
• Soft skills: Active, flexible, strong problem-solving skills, able to handle multiple tasks, teamwork & customer-service oriented