Office Management Executive

Office Management Executive is responsible for providing day‑to‑day administrative support, ensuring smooth operations across the office, and assisting with payment tracking and documentation. The role requires a mature, reliable, and highly organized individual capable of handling multiple tasks and interacting effectively with internal and external stakeholders.

Key Responsibilities

• Daily Administrative Support: Handle routine admin tasks, maintain schedules, and support daily operations.

• Payment & Tracking: Prepare payment requests, monitor status with Finance/Accounting, follow up on invoices, and ensure timely processing.

• Document Preparation: Draft and organize forms, meeting minutes, and maintain both physical and digital filing systems.

• Office Management Coordination: Work closely as assigned with tea lady, IT support, cleaners, and other service providers to maintain office readiness (including collecting quotations, preparing comparison sheets, and coordinating deliveries)

• Logistics & Support: Arrange meeting rooms, oversee pantry supplies, and coordinate facilities and maintenance.

• Mature working style: calm, responsible, and able to handle sensitive information with good judgment. 

• Minimum 2–3 years of experience in admin or office support roles. 

• Strong communication and follow‑up skills. 

• Excellent organizational skills and attention to detail. 

• Ability to work independently and manage multiple priorities. 

• Proficiency in Microsoft Office (Word, Excel, Outlook). 

• Positive, supportive attitude and willingness to assist where needed.