Office Manager cum Executive Assistant

A. PURPOSE OF THIS POSITION:

The Office Manager cum Executive Assistant is responsible for ensuring efficient office operations while providing high‑level executive support to the VP. Managing Director. The position combines office administration, facilities coordination, people support, and executive-level communication to enhance organizational effectiveness.

B. PRIMARY RESPONSIBILITIES: 

1 Office Management / Quản lý Văn phòng
• Oversee day‑to‑day office operations and workplace services
• Manage facilities, security, cleaning, pantry, office supplies
• Coordinate maintenance, repairs, and vendor management
• Ensure workplace safety, hygiene, and compliance
• Manage office budget, cost control, PR/PO, contracts
• Support company events, meetings, training logistics
• Lead and coach Office Admin team
• Improve office processes, SOPs, and service quality

2. Executive Administrative Support / Hỗ trợ Điều hành cho Tổng Giám Đốc
• Manage executive calendar, meetings, travel, expense reports
• Prepare presentations, documents, communication and minutes
• Coordinate cross-functional follow-ups and task tracking
• Act as communication bridge between the GD and departments
• Handle confidential matters with high discretion
• Support strategic projects and special assignments as requested

1. Personal Attributes / Tố chất cá nhân

• Professional, reliable, discreet
• High ownership & accountability
• Proactive, solution-driven
• Strong interpersonal and customer‑service mindset

2. Key Qualifications / Yêu cầu năng lực

2.1 Education / Học vấn: 

• Bachelor’s degree in Business Administration, HR, Management, or related fields.

2.2 Experience / Kinh nghiệm: 

• 5–7 years in Office Administration, Executive Assistant, or Operations roles
• Experience supporting senior executives is highly preferred.

2.3 Skills & Competencies / Kỹ năng & năng lực: 

• Strong organizational, planning, and coordination skills
• Excellent communication (English/Vietnamese)
• Able to handle confidential information
• High problem‑solving capability and service mindset
• Proficient in MS Office, scheduling tools, and documentation
• Multitasking, resilience, and ability to work under pressure

(**) OTHER INFORMATIONS: 

1. Compensation & Benefits:

• Competitive salary aligned with experience.
• Annual performance bonus.
• Health and wellness benefits.
• Professional development opportunities.

2. Working Conditions:

• Onsite presence required for executive/leadership support; hybrid flexibility as agreed.
• Occasional early mornings/late evenings to accommodate global meetings.
• Some travel may be required for offsites or special events.