Payment & Promotion Executive

Position Title: Payment & Promotion Executive

Function: Marketing, E-commerce & Trade Marketing

Sub-function: Trade Marketing

Report to: Trade Investment Supervisor

Location: Ho Chi Minh

Contract: 3P

A. Purpose of Position

This role is responsible for executing all activities relating to payment of Trade Marketing in all channels and audit activities. The objective is to ensure the on time payment of all cost items for stakeholders aligned to use budget from Sales Package and perfect execution without shortcuts through audit activities.

Key contacts:

Internal: Trade Marketing, Marketing, Revenue Management, Sales Team, E-commerce

External: Audit Agency, Operations Partners

B. Accountabilities

Sales Package Operation (system operations)

• Create PR, check PO and book GRN based on stakeholders’ requests and monthly budget planning
• Revert & rebook costs in case of having adjustments
• Follow monthly POCM impairment & impairment reversal; work with OTC for system booking
• Create program & CAPEX allocation for POCs based on approval from Sales Pack Owner

Sales Package Operation (reporting)

• Create monthly tracking report to record information and progress status of each cost item
• Collect information & evidence relating to monthly accruals and reversals, and work with stakeholder for system booking.
• Classify the final monthly budget by brand

Audit Operation

• Collect & update from all stakeholders POC lists for auditing purposes
• Act as a connector between ABI stakeholders and auditors to ensure smooth auditing operations
• Proceed with payment for audit activities
• Create audit performance reports based on weekly and monthly audit results from auditors

Ad-hoc

• Work with brewery to proceed FOC export for stakeholders based on budget owner’s approval
• Proceed CRM claims for employees who are assigned CRM budgets but not signed with ABI
• Reschedule payment timelines based on budget owner’s approval
• Collect invoice of BPA&TL costs from agency to support regional teams for payment process

Collect & maintain carefully all evidence relating to budget usage in case of being requested from IC & GRM

Requirements

• Education: Bachelor’s degree in business, Marketing, Economics, or a related field
• Industry Experiences: At least 1 year of commercial experience preferred in FMCG.
• Position Experiences: At least 1 year of trade marketing, channel strategy, commercial planning or sales experience
• Language: Ability to communicate clearly and concisely, both orally and in writing (Good communication skill in both Vietnamese and English)
• Computer: Skillful in computer software: Excel, Words, PowerPoint etc.

Knowledge/ Skills:

• CAREFUL
• Strong ownership
• Responsible
• Analytical thinking & problem-solving skills
• Highly self-motivated
• Proficient in stakeholder management