Personal Executive Assistant

Job Description

We are seeking a highly organized, proactive, and discreet Personal Assistant to support our Director in both professional and occasional personal tasks. The ideal candidate will act as a trusted gatekeeper, ensuring smooth day-to-day operations and enabling the Director to focus on high-level strategic responsibilities.

Key Responsibilities:

1. Administrative Support:

• Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel.
• Screen and manage communications including emails, phone calls, and written correspondence.
• Prepare reports, presentations, and other documents as required.
• Coordinate and manage logistics for internal and external meetings.
• Maintain filing systems (digital and physical), records, and confidential documents.

2. Travel & Itinerary Management:

• Organize complex travel arrangements including flights, accommodations, transportation, and visas.
• Prepare detailed travel itineraries and ensure smooth coordination throughout trips.

3. Meeting Coordination:

• Prepare agendas, take minutes, and follow up on action points from meetings.
• Liaise with internal departments and external stakeholders on behalf of the Director.

4. Confidentiality & Discretion:

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Act as a trusted point of contact between the Director and internal/external parties.

5. Personal Assistance:

• Assist with occasional personal tasks and errands.
• Manage personal appointments, bookings, and events when required.

Job Requirement

1. Education:

• Bachelor’s Degree in any equivalent majors.

2. Experience:

• Minimum 2-3 years of proven experience as a Personal Assistant or Executive Assistant.

3. Skills & Competencies:

• Excellent verbal and written English skills.

• Exceptional organizational and time management abilities.

• High level of discretion and professionalism.

• Strong interpersonal skills and the ability to interact confidently with senior stakeholders.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Google Workspace).

• Ability to work independently and manage multiple priorities under pressure.