Procurement Executive

JOB PURPOSE
- Source and purchase raw materials, consumables and services for Hira Manufacturing at the best total cost, quality and lead time.
- Manage local and import purchases from enquiry to payment.
- Develop and evaluate vendors.
- Keep material supply on time so production is never stopped by shortages.
KEY RESPONSIBILITIES
- Handle procurement of all raw materials, consumables, spare parts and services required by production and other departments.
- Manage local purchases end to end: enquiry, quotation, price comparison, purchase order and vendor evaluation.
- Manage import purchases: enquiry, proforma comparison, negotiation, purchase order and shipment follow-up.
- Raise purchase orders in SAP after all levels of approval and send them to suppliers.
- Negotiate material prices, payment terms, delivery terms and other contract terms to get the best total cost.
- Identify and develop new local and international suppliers to create alternate sources and reduce cost.
- Monitor stock levels and monthly consumption with the warehouse, and place orders on time to avoid production loss.
- Follow up on open orders and get regular dispatch updates from suppliers to secure on-time delivery.
- Liaise with Finance on supplier payment requests and submit invoices on time for month-end closing.
- Visit vendors for audits, follow-up and new component development when required.
- Maintain procurement and supply chain documentation for ISO audits.
- Ensure all purchases follow the company Purchase Policy.
- Arrange disposal of surplus or obsolete material with the relevant departments.
- Prepare weekly reports on order status, raw material status and cost savings.

MINIMUM EDUCATION & EXPERIENCE REQUIREMENT
- Bachelor's degree in Supply Chain Management, Business Administration, Engineering or a related field.
- 3–5 years of experience in purchasing or procurement, preferably in a manufacturing environment.
- Hands-on experience with import purchasing, customs clearance and duty exemption procedures in Vietnam.
- Advanced skills in MS Office (Excel in particular).
- Good command of English (written and spoken); Vietnamese is required.
COMPETENCIES
ESSENTIAL
- Sound knowledge of procurement and supply chain processes (RFQ, quotation comparison, PO, vendor evaluation).
- Strong negotiation skills on price, payment, delivery and contract terms.
- Knowledge of import procedures, Incoterms, customs clearance and duty exemption.
- Basic cost analysis and inventory control skills.
- Good communication and supplier relationship skills.
- Able to make sound decisions and prioritise in a fast-paced environment.
DESIRED
- SAP MM (Materials Management) knowledge preferred.
- Experience with e-procurement systems.
- Qualification or certificate in Supply Chain Management.
- Experience with ISO audit documentation.
- Understanding of cross-cultural / global sourcing.