Procurement Specialist (Temporary – 8 months)

Job Description

Position: Procurement Specialist (Temporary – 8 months)

Department: Supply Chain / Procurement

Reports to: Operation Director

Workplace: Long Hau Industrial Park, Can Giuoc Village, Tay Ninh Province

Working Schedule: Monday to Friday

1. Job Purpose

The Procurement Specialist (Temporary) is responsible for managing procurement, transportation, and logistics activities to ensure timely, cost-effective, and compliant delivery of goods and materials for the company’s operations during an 8-month assignment.

2. Key Responsibilities

A. Transportation Responsibilities

• Maintain cost-effective and efficient transportation plans to support business needs.

• Track delivery progress and provide timely updates to relevant stakeholders.

• Negotiate rates, manage relationships with carriers, and ensure compliance with company policies.

• Work closely with internal teams to align logistics operations with company objectives.

B. Logistics Responsibilities

• Prepare and submit customs declarations for import and export shipments.

• Ensure all shipping documents (invoices, packing lists, certificates of origin, etc.) are accurate and compliant.

• Liaise with customs authorities and freight forwarders to resolve issues.

• Stay informed of changes in customs regulations and trade agreements.

• Coordinate with suppliers, carriers, and internal departments to schedule and track shipments.

• Monitor shipments to ensure on-time delivery and resolve delays.

C. Procurement Responsibilities

• Schedule deliveries and resolve shipping discrepancies with vendors.

• Approve payment requests and maintain accurate records of receipts.

• Monitor and follow up on the status of ongoing procurement activities.

• Confirm delivery timelines and track ordered materials.

• Coordinate with internal departments to meet procurement needs.

• Perform additional tasks as assigned by management.

3. Employment Type

• Contract duration: 8 months (temporary assignment).

Job Requirement

• Bachelor’s degree in Business Administration, Supply Chain, or related field.

• Minimum 5 years of experience in a similar role.

• Proficiency in SAP system is required.

• Strong negotiation and coordination skills.

• Good command of English (reading and writing).

• Detail-oriented and capable of working under pressure