PROJECT ASSISTANT

We are looking for a highly organized, proactive, and detail-oriented Project Assistant to support the Wellness Business Director in coordinating strategic initiatives, managing cross-functional projects, and ensuring smooth execution across internal teams and external partners.

You will work directly with the Director, gain exposure to business strategy and project management, and play an important role in building an innovative Healthcare & Aesthetics business.

KEY RESPONSIBILITIES

1. Project Coordination

• Support the Director in planning, coordinating, and tracking multiple projects simultaneously.
• Prepare project timelines, task lists, and progress updates.
• Monitor deadlines, proactively follow up with stakeholders, and ensure projects stay on schedule.
• Coordinate with internal teams and external partners to resolve issues and keep projects moving forward.

2. Research, Reporting & Business Support

• Conduct market and business research to support strategic decision-making.
• Gather, organize, and analyze information from multiple sources.
• Prepare reports, dashboards, presentations, and business documents.
• Translate data into actionable insights and recommendations.

3. Agency & External Partner Management

• Serve as the primary point of contact for agencies, consultants, and external partners.
• Coordinate meetings, prepare materials, and facilitate communication.
• Take meeting minutes, summarize action items, and follow up on deliverables.
• Maintain contracts, project documentation, and related records.

4. Cross-functional Coordination

• Coordinate cross-functional initiatives and monitor project execution.
• Communicate priorities and key decisions clearly across teams.
• Ensure alignment and timely completion of assigned tasks.

5. Director Support

• Manage the Director's calendar, meetings, and appointments.
• Prepare documents and materials for meetings.
• Maintain organized records and confidential information.
• Provide administrative and project support as required.
• Perform other duties as assigned based on business needs

Education & Experience

• Bachelor's degree in Business Administration, Marketing, Economics, Communications, or a related field.
• 1–3 years of experience in Project Coordination, Project Assistance, Executive Assistance, Marketing Executive, Account Executive, Business Operations or similar roles.
• Experience in Beauty, Healthcare, Pharmaceuticals, Nutraceuticals, Wellness, or FMCG is a strong advantage

Required Competencies

• Project Management: Strong planning, coordination, and organizational skills. Ability to manage multiple priorities in a fast-paced environment.
• Communication: Excellent verbal and written communication skills. Strong business writing skills, including emails, reports, and meeting documentation.
• Collaboration: Strong stakeholder management and cross-functional collaboration skills.
• Research & AI: Proficient in using Microsoft Office, Google Workspace AI tools such as ChatGPT, Gemini, Claude, Canva, and similar platforms for research, reporting, and presentation development.
• Analytical & Systems thinking: Strong analytical mindset with a data-driven approach. Comfortable working with KPIs, metrics, and business reports.
• Languague: Professional proficiency in English, both written and spoken.