Purchasing and Sales Documentation Staff

Position Summary

Responsible for managing and maintaining all documentation related to purchasing and sales activities to ensure accuracy, compliance, and timely processing.

Key Responsibilities:

+ Purchasing tasks:

· Prepare, organize, and maintain purchasing documents, including purchase orders, invoices, contracts, and delivery notes.

· Track and follow up on purchase orders of Auxiliary materials and Consumable materials to ensure timely delivery and fulfillment.

· Communicate with suppliers, vendors, and internal teams to resolve any discrepancies or issues related to documentation.

· Responsible for communicating with, guiding, and providing support to suppliers throughout each delivery process.

· Assist in verifying data entry and updating records in the MES and Lion system ( Purchase order, supplier delivery).

· Support internal audits and compliance (ISO, customer Audit…) checks related to purchasing

· Reconcile monthly accounts payable with suppliers.

+ Sales tasks:

· Assist in verifying data entry and updating records in the MES and Lion system ( sales order,…).

· Support internal audits and compliance (ISO, customer Audit…) checks related to sales department

· Responsible for preparing export documents such as Commercial Invoice, Packing List, and other related paperwork

· Coordinate with other departments to participate in on-site export operations at the warehouse to ensure packaging specifications, quantities, and other requirements meet customer expectations.

Qualifications:

+Educational requirements

College degree or above, under 20-35 years old

Basic English reading skills
Chinese communication skills are an advantage

+Majors

Marketing, Management, Logistics, Chinese and Business English related majors

Work Experience

Minimum 1 years of purchasing or sales support related work experience

Personal quality

Strong sense of responsibility and work ethic, honesty and integrity; good psychological quality and stress resistance; strong teamwork spirit