Purchasing staff

Job Description – Purchaser (Vietnamese)

Purpose of the Position

This position is created to support the Purchasing Department by reducing daily workload, improving purchasing efficiency, ensuring timely procurement processing, and maintaining quality and ISO compliance.

Main Responsibilities

1. Purchasing Administration & Documentation

Handle part of the daily purchasing paperwork and documentation to support purchasing team.

Prepare and follow up on Purchase Orders (POs), contracts, delivery schedules, and purchasing records.

Ensure proper filing and documentation of purchasing activities.

2. ISO Data & Reporting

Update purchasing-related data required for ISO documentation and reports.

Ensure purchasing documentation complies with ISO procedures and internal control requirements.

3. New Project Support

Obtain and compare quotations for new projects, new materials, and new suppliers.

Prepare quotation comparison tables and support supplier selection.

4. Indirect Purchasing

Responsible for purchasing packing materials, stationery, drinking water, and other indirect materials required for daily operations.

5. Supplier Follow-up

Follow up with suppliers regarding delivery schedules, order confirmations, and documentation.

Ensure suppliers respect delivery deadlines and purchase order requirements.

6. Delivery Monitoring & Supplier Performance

Monitor supplier delivery schedules and ensure timely order fulfillment.

Provide early warning communication in case of potential delivery delays.

Track supplier performance regarding delivery reliability and responsiveness.

Support price comparisons and cost monitoring for frequently purchased materials

7. Supplier Development & Risk Management

Visit suppliers when required to review production capability, discuss technical or delivery issues, and maintain good supplier relationships.

Support or participate in supplier audits when necessary to evaluate quality systems, production capacity, and compliance with company requirements or ISO procedures.

Identify and develop backup suppliers for critical materials in order to reduce supply risks and ensure production continuity.

Assist in supplier qualification and approval processes for new suppliers.

8. Other Duties

Perform other purchasing-related duties as assigned by the Purchasing Manager.

Requirements

Experience in purchasing or procurement (manufacturing environment preferred).

Familiar with purchasing procedures, documentation, and supplier communication.

Basic understanding of ISO systems and documentation is an advantage.

English communication skills

Careful, well-organized, and able to handle multiple tasks and priorities.

Salary commensurate with experience.