Purchasing Staff

BROAD FUNCTION | TRÁCH NHIỆM CHUNG

• Source, negotiate, and purchase materials, fabrics, trims, and accessories required for garment production while adhering to quality standards and cost objectives.
• Maintain relationships with existing suppliers and vendors while actively seeking new suppliers to ensure a diverse and reliable supply chain.
• Evaluate supplier performance, including quality, delivery, and pricing, and initiate corrective actions when necessary.

JOB RESPONSIBILITIES | TRÁCH NHIỆM CHI TIẾT CÔNG VIỆC

• Coordinate with internal stakeholders, including PD, MR, OMT and ERP, to determine material requirements and quantities for upcoming orders.
• Generate purchase orders, review order acknowledgments, and track the status of orders to ensure timely delivery and fulfillment.
• Monitor inventory levels and anticipate demand to prevent stockouts or excess inventory.
• Negotiate with all suppliers about favorable terms, including pricing, payment terms, and delivery schedules, to achieve cost savings and operational efficiency.
• Collaborate with quality control teams to ensure that purchased materials meet specified quality requirements and standards and work with all suppliers for replacement if have any quality issue.
• Maintain accurate records of purchase transactions including contracts, invoice, packing list and BL/AWB with suppliers to submit to Finance team for payment purpose.

KEY ACCOUNTABILITIES

1.     PO Issuance against MRP (Purchaser must finish issuing PO within 24~48 hours once received MRP report)

2.     PI confirmation (make sure everything like materials specification, lead time, MOQ, price, currency and so on  from suppliers is correct before confirmation and must finished checking/return back signed PI to supplier within 24~48 hours)

3.     Weekly follow up (tracking report update from SAGE system, send to facotry). Don't accept any open date

4.     Tally delivery again PO (contract date), any lapse from the date, work with produciton, reporting officer and hold on supplier responsibilities if any impact

5.     Check invoices and packing list are complied as per our policy (dyelot, billing party, quantities, price and currency etc) upon receipt from suppliers, maximum the next date.

6.     Monitor transportation, custom clearance until it reach factories

7.     Quality issues (7 days policy after material arrival in fty) & quality monitoring, upon reporting with full information (48 hours must have full information) within the day to supplier

8.     Replacement (48 hours to firm up timeline)

9.     PO / stock management (consumption, overshipment, MOQ/MCQ, process variances: e.g.: claim, excess from po etc) must check/deduct stock before issue new PO

10.   Entry error self checking - order site/missing net price/unit price and currency

11.   PO closing for not in use PO

Working location: Dist 8, HCMC

Professional experience:

• Preferred at least 1-2 years of relevant experience at garment facility.
• Fresh graduate accepted.

Education requirement:

Junior College, University

• Field of specialization: Merchandise, Garment Manufacturing, Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in purchasing, procurement, or supply chain management, preferably in the apparel or textile industry.
• Strong negotiation skills and ability to analyze and interpret contract terms and pricing agreements.
• Proficiency in procurement software and ERP systems, with knowledge of Microsoft Excel for data analysis and reporting.
• Strong communication and interpersonal skills, with the ability to build and maintain relationships with internal stakeholders and external suppliers.
• Detail-oriented with strong organizational and time management abilities to manage multiple priorities and deadlines effectively.

Core Competency:

• Basic English reading and writing skills
• Good Word/Excel/Outlook computer skills
• Carefulness, good attention to detail
• Diligent, hardworking, and eager for long-term commitment to the job.

WORKING RELATIONSHIP | PHẠM VI LIÊN HỆ CÔNG VIỆC

INTERNAL KEY CUSTOMERS 

Business Units: PD, OM, MR

Purchaser (BIHQ/BIRO/all factories)

Finance (BIHQ/all factories)

MR (all factories)

RMWH team (all factories)

Pre-production (all factories)

Production (all factories)

Shipping team (all factories)

Quality (all factories)

ERP Team (BIHQ & BIRO)

IT

QA QC (BITG)

Cutting (BITG)

AREA OF INTERFACE 

All operational process

EXTERNAL KEY CUSTOMERS 

PO in charge of supplier

Supplier

AREA OF INTERFACE 

SAGE system/other relevant systems