Receivable Accountant

Job Description

We are seeking an Accounts Receivable Analyst for the Accounting Department that will be primarily focused on invoicing, payment processing, and collection of aged receivables.

This position requires strong problem-solving skills to determine causes for payment delays and why specific deductions are being issued.

The analyst will work closely with the Operations Team and cross-functionally with other teams to understand root causes of deductions and implement solutions.

Additional tasks include vendor set-up and modification of vendor accounts.

Account Analysis & Reconciliation

• Review aging and validate customer deductions related to compliance, shipping, and pricing.

• Coordinate with Operations, Retail Support, and Sales on claim resolution.

• Dispute and resolve deductions via customer portals and obtain supporting documentation.

• Maintain organized records and prepare deduction-related entries for accounting.

• Create manual invoices as needed.

Cash Application Support

• Prepare payment posting instructions based on customer remittance and bank details.

• Apply payments against open balances daily.

• Research unapplied cash related to deduction disputes.

• Coordinate with AR team to ensure accounting entries are completed in a timely fashion.

Reporting & Insights

• Prepare recurring and ad hoc reporting on deduction categories, resolution time, and financial exposure.

• Present key findings to Accounting leadership.

• Assist with documentation during audit and month-end close related to deductions.

Audit, Controls & Process Development

• Conduct regular audits of high-volume accounts to detect patterns and assess financial impact.

• Develop and improve standard operating procedures for deduction handling and tracking.

• Collaborate on deduction-related process improvements and control documentation.

• Oversee vendor management process ensuring vendors are set up and modified in accordance with documented compliance requirements.

Job Requirement

Skills & Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

•         2+ years of experience in accounts receivable.

•         Strong analytical and investigative mindset.

•         Strong attention to detail.

•         Excellent communication and presentation skills.

•         Comfortable working cross-functionally in a dynamic environment.

•         MS Office – Advanced Excel skills (VLOOKUP, Pivot Tables, etc.).