Recruitment & Training Assistant Supervisor

Position Summary:

This position plays a crucial role in attracting, developing, and retaining top talent. This position will lead both recruitment efforts to ensure a robust pipeline of qualified candidates and ensuring a positive candidate experience and data-driven optimization. This role also involves designing and delivering impactful training programs aligned with business needs and evaluating their effectiveness. Additionally, the position will manage employee relations, focusing on conflict resolution, policy interpretation, and fostering open communication

Recruitment 

·       Strategic Workforce Planning: Partner with department heads to understand staffing needs, develop comprehensive job descriptions, and proactively plan recruitment strategies to meet current and future workforce demands.

·       Full-Cycle Recruitment: Manage the entire recruitment process from initial candidate sourcing through various channels (e.g., online job boards, professional networks, social media, referrals, career fairs) to offer negotiation and pre-boarding activities.

·       Interview Process & Candidate Experience: Schedule and facilitate interview processes, ensuring a seamless and positive experience for both candidates and hiring managers. Provide timely feedback to candidates.

·       Onboarding Collaboration: Work closely with other HR members and relevant departments to ensure a smooth transition for new hires from offer acceptance through their initial onboarding phase.

·       Recruitment Analytics & Reporting: Track key recruitment metrics, analyze data to identify trends, and generate reports to inform strategic decision-making and optimize recruitment efficiency.

Training 

·       Training Needs Analysis: Collaborate with department heads to identify skill gaps and training needs, aligning learning initiatives with business objectives and employee development plans/succession plans.

·       Program Design & Delivery: Design, develop, and deliver engaging and effective training programs for new hires (orientation, foundational skills) and existing employees (upskilling, reskilling, leadership development).

·       Cross-Functional Training Coordination: Partner with departments such as HSE and Quality to ensure essential compliance and specialized training is delivered effectively to new and existing employees.

·       Training Effectiveness & Evaluation: Implement robust methods for evaluating training effectiveness, including surveys, assessments, and feedback mechanisms. Analyze results to continually improve and refine training content and delivery methods.

·       Learning & Development Administration: Maintain accurate training records and documentation for auditing purposes. Generate comprehensive reports on L&D activities across all factory locations, highlighting key achievements and areas for development.

Internal Events & Employee Engagement 

·       Collaborate with the GA Team to plan and execute internal events such as EOM, Monthly Birthday, Christmas day, Tet, Year-End Party, Annual Badminton Tournament, CSR activities, workshops etc... to foster a positive workplace culture.

·       Collect employee feedback to gauge engagement initiative success and suggest enhancements.

Administrative Support & Other HR Projects 

·       Verify the legal documents of all employees, including identification, education certificates, health certificates, and curriculum vitae to prevent any instances of forged documents or incorrect age declarations, ensuring strict alignment with the Vietnam Labor Law and Company Regulations. Maintain personnel records and HR-related documentation with confidentiality and accuracy.

·       Guarantee the prompt and precise input of new employee data into the HR system, facilitating efficient HR operations while upholding data integrity and compliance standards.

·       Act as an English translator when required, facilitating effective communication between the Management Team and non-English speaking colleagues.

·       Assist the HR Manager in various HR projects, initiatives, and activities such as Maternal Care, Nutrition education Program, performance management, policy implementation contributing to the overall development of the HR function.

·       Other job tasks within HR & Admin Department assigned by Superior.

Education: Bachelor's degree in Human Resources, Business Administration, Social Sciences, English Language, or a related field is preferred. We also welcome candidates with relevant professional certifications and demonstrated experience.

Experience: A minimum of 2 years of progressive experience in Human Resources, with a strong focus on recruitment and training, is required.

Key Behavioral/ Leadership Competencies

Strong problem-solving skills and a proactive attitude towards learning and development.

Results and people-oriented; service-minded and customer-focused.

Energetic, self-motivated, and enjoying the challenge

Key Technical Competencies

Have knowledge of HR principles, practices, and employment laws and regulations.

Proficiency in HRIS and other HR-related software applications.

Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

Key Soft Skills

English skills: Business English fluency

Strong interpersonal skills with the ability to build and maintain positive relationships at all levels of the organization.

Proficient in using Microsoft Office applications (Excel, PPT).