Sales Administration & Production Planning Staff

Responsibilities:

Sales Administration

• Receive and process customer purchase orders.
• Prepare quotations, contracts, and related documents.
• Coordinate order confirmation, delivery schedules, and shipping instructions.
• Arrange shipment and communicate with forwarders.
• Follow up on delivery status and after-sales services.

Production Planning

• Create and update production plans based on orders and forecasts.
• Coordinate with production, warehouse, and logistics for on-time delivery.
• Monitor production progress and adjust schedules when needed.
• Track inventory levels to ensure material availability.

Cross-Department Communication

• Act as the main contact point between sales, production, logistics, and quality control.
• Communicate to prevent delivery issues and resolve problems related to orders, inventory, or production.

• At least 1–2 years of experience in Sales Administration or Production Planning (manufacturing experience is an advantage).
• Ability to manage order processing and coordinate production plans.
• Strong problem-solving and analytical skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Japanese language proficiency JLPT N2 or above
• Age: 24-34 years old
• Bachelor’s degree.
• Detail-oriented, careful, and highly responsible.
• Positive attitude and cooperative working style.
• Able to work under pressure and meet deadlines.
• Communicative English