[Tay Ho] Project Coordinator (HR - Expat Support)

1. Working location: Ciputra, Phu Thuong, Tay Ho, Hanoi
2. Contract term: 8 months

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Document Handling & Processing

• Collect, review, and verify original documents from expatriate staff according to legal requirements and updated government procedures.
• Prepare, organize, and submit documents for e-notarization, authentication, legalization, and translation where needed.
• Ensure secure storage, tracking, and return of all original documents with strict confidentiality.
• Maintain accurate logs of all documents, submission dates, processing timelines, statuses, and outcomes.

Communication & Compliance

• Stay informed on updates to Vietnamese government regulations and policies related to document legalization and e-notarization.
• Communicate clearly with staff about required documents, timelines, and next steps.
• Liaise with relevant authorities and partners to ensure each document meets updated legal standards.
• Ensure all services provided are compliant with applicable local regulations.

Documentation & Reporting

• Maintain a comprehensive filing system (digital and physical) documenting all stages of the process.
• Provide regular status updates to the school’s HR team.
• Submit a final project summary report upon completion, including recommendations for improving future documentation processes.

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Prior experience in administrative, compliance, or documentation-handling services.
• Experience working with government departments, consular offices or legal documentation processes is an advantage.