Trợ lý dự án

Project Meeting Management

• Schedule/organize necessary meetings, set up agendas, communicate meeting schedules, book meetings, and get attendance from required parties.
• Attend weekly meetings for the project.
• Assist in recording minutes of meetings, and get Senior approval before circulation to relevant parties.

Project Document Management

• Control and monitor documents to ensure a systematic order for easy retrieving and storing all information.
• Manage all team internal files and the document boxes kept out-of-office in order as needed.
• Support Senior in finding files/documents with the effectiveness of the time
• Perform other clerical duties such as filing, photocopying, collating, transmitting, etc.
• Be in charge of document scanning and letter/document filing.
• Keep records of project reports, necessary project files and documents, or any other relevant correspondences etc.
• Write or respond to emails, except for important emails which shall be approved by Senior before issuance.

Contractors/ Suppliers/ Clients Management

• Search for contractors/suppliers/products/services as and when required for assistance by the team members
• Update client/consultants/contractors/suppliers list and information up to date.
• Maintain confidentiality of all matters pertaining to client’s information

Translator

• Translating (English - Vietnamese and vice-versa) and typing documents when required
• Performing interpretation tasks as needed

Other Roles

• Perform as a backup for Office Admin if required

Qualifications & Experience:

• Bachelor's degree in Economics, Business Administration, Language Studies, or a related field.
• Proficient in English (English Certificate C Level / IELTS 5.0 / TOEIC 650 / TOEFL 450), with strong professional communication and document drafting skills in both languages.
• Proficiency in Microsoft Word, Excel, PowerPoint, and internet usage.
• Previous experience in administrative or project assistant roles is a plus, but not required.

Skills & Attributes:

• Strong analytical skills with the ability to assess and prioritize tasks effectively.
• Excellent oral and written communication skills in English and Chinese.
• Ability to work in a fast-paced, dynamic environment and meet deadlines.
• Attention to detail, with a focus on accuracy and quality in all tasks.
• Proactive, “can do” attitude with a team-oriented mindset.
• Ability to adapt to changing priorities and work flexibly.
• Strong interest in a transparent consultancy environment and a willingness to contribute positively to the team.