[Văn phòng Hà Nội] Nhân Viên Admin - Phòng Construction

Responsible for managing and carrying out the department’s administrative tasks; handling and archiving documents and records; supporting project coordination and other administrative duties to ensure the department operates effectively, in compliance with Company regulations, and contributes to meeting project deadlines

1. Organize, arrange, and manage the department’s administrative tasks.

2. Manage documents and records.

3.Support in coordinating construction projects

4. Perform other tasks as assigned by the manager.

• Arrange meeting rooms and provide logistical support for departmental meetings and events as required by the Manager and Project Leader.
• Handle business trip arrangements, including scheduling, booking air tickets and hotels as requested.
• Receive, process, and distribute incoming calls, documents, and correspondence to the department.
• Submit documents for signature and stamping for project documents. Coordinate and assist with submission of documents and obtaining approvals/signatures related to construction projects to ensure work progress.
• Internal documents and materials for partners.
• Following ordering processes and contract procedures on the Company’s E-document system.
• Track payment schedules for purchase orders and contracts in accordance with Company regulations.
• Perform other administrative and operational tasks as assigned by management.

• Bachelor’s or College degree, preferably in Administration, Management, Economics, Construction, or other project-related fields.
• 6 months - 1 years of relevant experience; candidates with equivalent experience are preferred.
• Language: proficiency in English (speaking & writing) to effectively communicate with internal teams and external partners.
• Computer skills: Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Systematic thinking with attention to detail in managing records and documents.
• Strong teamwork skills and ability to collaborate across departments.
• Ability to multitask and perform under pressure within tight deadlines.
• Progressive working attitude, flexibility, proactiveness, and strong problem-solving skills