Interpreter and Assistant to Group CEO

Job Description

Overview

The Interpreter and Assistant to Group CEO (English - Vietnamese - Japanese) is responsible for carrying out interpretation tasks during BOM & BOD meetings and document translation from Japaneses / English to Vietnamese and vice versa; as well as fulfill coordination and administration tasks to ensure effective support Group CEO in Company’s day-to-day operational management.

Responsibility

1. Interpretation tasks during meetings and document translation (50%)

- Perform consecutive or simultaneous English – Vietnamese interpretation in meetings, including:

+ BOD meetings

+ Committee meetings

+ BOM meetings

+ Company Council meetings (all disciplines) – level 1, 2, 3

+ Other meetings upon assignment/ request

- Ensure accurate information delivery and effective communication throughout working sessions between foreign expats and company personnel

- Prepare and translate a wide range of corporate documents, such as reports, contracts, submissions, meeting agendas, memos from GCEO office, technical documents, etc., in both English and Vietnamese.

- Support to check and verify Meeting Minutes (MoMs), ensuring all MoMs accurately include discussed issues and contents of the meeting.

2.Japanese Interpretation (15%):

- Translate documents between Vietnamese – Japanese – English

- Ability to understand, summarise and transfer Japanese – Vietnamese - English

3. Coordination and administrative tasks to support GCEO Office (25%):

- Follow up with respective departments to monitor the implementation of assigned tasks in the meeting minutes

- Verify documents submitted for GCEO’s signature, make sure they are all in compliance with Company Charter/ approved COA/ Company Council List

- Support administrative and logistics work, including: arranging meeting schedules, book meeting rooms, etc.

- Join the Investment Management & Asset Management Platform project: updating information related to the portfolio and status of commercial assets

- Other administrative tasks requested by Line manager

Job Requirement

- Bachelor´s Degree in Japanese/ English, Business Administration or similar field.

- Extensive experience in interpretation and translation skills, especially consecutive interpretation and simultaneous interpretation

- High proficiency in English, intermediate proficiency in Japanese

- Comprehensive knowledge in Finance/ Business Administration/ Project Management/ Project Development is preferable

- Experience in real estate is a plus.

- Good interpretation and translation skills both in English and Vietnamese, and Japanese

- Strong interpersonal and organizational skills

- Excellent time management skill

- General knowledge of business administration (strategic planning, resource allocation, workflow etc.)

- Proficient at Microsoft Office, including Excel, Word, and PowerPoint