PtP Officer (7-month Contract)

Key responsibilities:

1. Invoice management:

- Review and verify vendor invoices, supporting documents ( contracts, purchase orders, and service acceptance minute) compliance with all regulatory requirements and policy for payment processing

- Ensure accurate payment (Correct beneficiary, Amount, invoice's information) and ontime according to payment schedule and agreed terms with suppliers.

- Ensure no duplicate payment

- Ensure all supporting documents must be fully stored and available for review

- Ensure a thorough understanding of the process and proactively report issues in a timely manner

2. Ensure all payments are processed in compliance with tax regulations, banking requirements, and company policies

3. Record account payable transactions accurately and in a timely manner and Monitor outstanding payable balances by vendor, by due date.

4. Monthly tasks:

- Forecast accuracy ontime and follow schedule

- Clearing data before closing monthly ( net off prepayment, write off long aging item)

- Ensure no AP items are overdue at month‑end

- Perform periodic (monthly/Quarterly/Year) AP reconciliations with key suppliers

- Reconcile and promptly respond to AP balance inquiries from suppliers and internal users

5. Communication & Connect:

- Timely response to stakeholder, should be within a day (or the morning of the next day)

- Frequently of stakeholder communication: Quarterly meeting, session training, group communication

- Provide expert advise based on strong understanding of process & nature of expenses

- Provide guidance to stakeholders on preparing payment documents in compliance with tax regulations and company policies.

- Collect feedback of stakeholder

Requirements

1. Bachelor’s degree in Accounting or Finance
2. Solid knowledge of current tax regulations (VAT,CIT,PIT), payment documentation, and invoicing standards.
3. Detail-oriented and diligent, with strong communication skills and the ability to thrive in a fast-paced working environment.
4. A proactive team player who is self-motivated and able to work under pressure with a strong sense of urgency.
5. Minimum 3 years of hands-on experience in Accounts Payable (AP) operations
6. Proficient in MS Office (Excel, Word) and English reading comprehension skills.
7. Experience with ERP systems (e.g. SAP, Oracle) would be an advantage.
8. Minimum commitment of 6 months.